Policy Text
Ref. CALEA
Standards 12.1.2; 22.1.1
DEPARTMENTAL Rev.
GENERAL 17 Jun 99
ORDER
D-13 Index as: Acting Pay Assignment to Acting Higher Rank or Classification Classification, Pay for Acting Higher Rank
Paid Leave, Acting Pay – Maximum Term
Rank, Pay for Acting Higher
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ASSIGNMENT TO ACTING HIGHER RANK OR CLASSIFICATION
The purpose of this order is to set forth policy and procedures regarding
assignment to acting status.
I. POLICY
Authorized positions will be filled on an acting basis at the discretion of
unit commanders or managers and in accordance with City policies and agreements with labor organizations. In certain cases, vacant positions
may remain unfilled, reclassified, or the duties reallocated among other positions.
II. MEMBERS – ELIGIBILITY, COMPENSATION AND
PROCEDURES
A. Compensation for Acting Higher Rank – General Provisions
Whenever a member is assigned by his or her unit commander to assume the day-to-day responsibilities of a member of higher rank for a period of one working day or more, the assigned member shall be paid the salary of the higher rank for the duration of the
assignment. Compensation will be for actual regular hours worked
at the higher rank.
B. Determination of Patrol Acting Higher Rank Assignments
DEPARTMENTAL GENERAL ORDER D-13 Rev.
17 Jun 99 OAKLAND POLICE DEPARTMENT
1. Authority and responsibilities of the Patrol Division Area
Commander are set forth in the Manual of Rules (M.O.R.) Section 222.24. When an Area Commander/Captain is on vacation or other
paid leave, he/she shall designa te an area lieutenant to act as
Watch Commander when no Captain of Police or higher
ranking member (e.g. a Deputy Chief) will be on duty and
available to fill in.
2. Authority and responsibilities of the Patrol Division Watch Commander are set forth in M.O.R. Section 250.00.
a. The on-duty Area Commander/Captain shall assume the responsibilities of both Area Commander and Watch Commander for his/her area while on duty.
b. In the event that all three Area Commanders/Captains are not on duty, a watch lieutenant shall be assigned to act as the Watch Commander.
c. A watch lieutenant assigned as the Watch Commander for more than half of his/her shift shall be entitled to acting captain’s pay for the entire shift or until properly relieved. The designated lieutenant shall assume responsibility for the entire City regardless of the area to which he/she is regularly assigned. Note: Only one watch lieutenant may receive acting higher rank pay during any given shift or time span.
3. The designated Watch Commander or on-duty Area Commander/Captain may appoint an acting sergeant in an area when there are fewer than two sergeants assigned. Acting sergeants may only be appointed from the list of certified Field Training Officers. a. Certified FTOs shall wear two stripes (chevrons) on the upper sleeves of the uniform jacket or shirt.
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DEPARTMENTAL GENERAL ORDER D-13 Rev.
17 Jun 99 OAKLAND POLICE DEPARTMENT
b. While assigned as acting sergeant, an FTO shall have
the authority and responsibility consistent with the position of sergeant.
C. Authorization and Documentation of Patrol Acting Pay
1. In the Patrol Division, acting higher rank assignments shall be
documented in the Daily Detail and reported on the member’s
weekly time report. The report shall be signed either by the commander who approved the assignment, or a higher-
ranking commander.
2. The Daily Detail shall be retained by the BFO Administration Unit for a minimum of two years. The time reports are forwarded to the Research, Planning and Budget Division for archiving at the conclusion of each pay period.
D. Non-Patrol Division Procedures
1. Non-Patrol Division members shall complete and obtain approval on a Request for Approval for Acting Higher Rank/Class (TF-927) form prior to the beginning of the
acting assignment. The original copy, approved by the Deputy Chief, shall be maintained by the requesting unit for a minimum of two years. The second copy shall be forwarded to the Personnel Section for inclusion in the member’s personnel file. The third copy shall be attached to the time report and forwarded to the payroll data entry unit.
2. The payroll data entry clerk shall verify authorization on the TF-927 forms before entering the acting pay hours into the
City’s Time and Attendance System.
3. The Research, Planning and Budget Division shall ensure that the TF-927 forms are archived along with the time reports.
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DEPARTMENTAL GENERAL ORDER D-13 Rev.
17 Jun 99 OAKLAND POLICE DEPARTMENT
III. EMPLOYEES
A. Eligibility
1. When a civilian position falls vacant, the type of
vacancy and the civil service classification determines
whether it may be filled on an acting basis. Vacancies
are defined as follows:
a. Permanent Vacancy : There is no incumbent
(Example: termination of former incumbent.)
b. Temporary Vacancy : The incumbent is
expected to be on leave for more than 120 days. (Examples: maternity leave, extended illness.)
c. Temporary Absence : The incumbent is
expected to be on leave for 120 days or less. (Examples: vacation, ordinary illness.)
2. If the vacant position is classified, an employee may be assigned on an acting basis only if the incumbent is absent and no civil service list of eligible candidates exists for that