Policy Text
DEPARTMENTAL
GENERAL
ORDER
C-6
Index as
Safety Glasses
Effective Date
12 Mar 15
Evaluation Coordinator:
Fiscal Se rvices Manager
Evaluation Due Date:
12 Sep 15
Automatic Revision Cycle:
3 Years
Page 1 of 4
SAFETY EYEGLASSES
The purpose of this order is to set forth Departmental policy and procedures for obtaining
safety eyeglasses.
I. GENERAL PROVISIONS
A. City Administrative Instruction No. 2900, Protective Equipment, requires
that protective or safety eyewear be provided to members and employees to
ensure a dequate eye protection at work. The City optical contractor must
provide safety eyeglasses that meet state and feder al health and safety
standards. All members and employees who require prescriptio n eyeglasses
shall wear corrective safety eyeglasses if their jobs involve potential eye
hazards.
B. On the basis of job assignments, the following personnel are eligible to
receive safety eyeglasses , when approved by their commander:
1. Members;
2. Police Evidence Technicians and Police Services Technicians ;
3. Reserve Police Officers ;
4. Police Property Specialists, Reproduction Offset Operator,
Reprographics Shop Supervisor ;
5. Crime Laboratory personnel ;
6. Police Cadets ; and
7. Other Departm ent personnel, when approved by their commander .
DEPARTMENTAL GENERAL ORDER
OAKLAND POLICE DEPARTMENT C-6 Effective Date
12 Mar 15
Page 2 of 4 C. Members
1. Members assigned to field duties shall each be authorized two pairs
of safety prescription eyeglasses, one tinted pair and one non -tinted
pair.
2. Motorcycle officers and aerial patrol offi cers shall be authorized :
a. Two pairs of prescription or non -prescription safety eyewear,
one tinted pair and one non -tinted pair ; or
b. Motorcycle officers may opt for one pair of non -safety, non -
prescription glasses.
D. Employees
1. Eligible employ ees assigned to indoor duties shall be authorized one
pair of non -tinted safety prescription eyeglasses.
2. Eligible employees assigned to field duties shall be authorized two
pair of safety prescription eyeglasses, one tinted pair and one non -
tinted pair .
E. All personnel shall be responsible for all costs associated with:
1. Eye examinations ; and
2. Repair or replacement of eyewear damaged or lost due to
carelessness or negligence.
F. The Department will pay the City optical contractor for:
1. Initial pair (s) of authorized safety eyewear ;
2. Replacement eyewear every two years ; and
3. Repair or replacement of eyewear lost or damaged in the line of
duty.
II. PROCEDURES FOR REQUESTING INITIAL EYEWEAR AND
REPLACEMENT OR REPAIR OF EYEWEAR DAMAGED IN THE LINE
OF DUTY
A. Eligible members and employees requiring prescriptive eyeglasses shall
obtain prescriptions from their per sonal physician or optometrist.
DEPARTMENTAL GENERAL ORDER
OAKLAND POLICE DEPARTMENT C-6 Effective Date
12 Mar 15
Page 3 of 4 B. The member or employee shall contact Fiscal Services to obtain a Request
for Safety Eyewear (T F-998) form or download the form from the
document management system .
C. The member/employee shall have their commander/manager sign Part 1 of
the Request for Safety Eyewear (TF -998) form and return the approved
form to the Fiscal Services for assignment of a release number .
D. The requesting member/employee shall take a copy of the Request for
Safety Eyewear form to the designated City optical contractor listed on the
form to place the order.
E. The member/employee shall make arrangements to be notifi ed directly with
the optical contractor when the order is ready.
F. The member/employee shall ensure at the time of pick -up and before
accepting delivery that:
1. The order is correct;
2. The eyewear h as been properly fit by the optical contractor ; and
3. Any necessary frame or lens adjustments or corrections are made .
G. Advise t he optical contractor to send the invoice to Fiscal Services once the
order has been correctly filled.
III. FISCAL SERVICES PROCEDURES
A. Upon initial contact by an eligi ble member or employee, Fiscal Services
shall:
1. Verify the member/employee’s eligibility to receive safety eyewear ;
2. Assign a release number ; and
3. Return the form to the member/employee.
B. Upon receiving invoices from the optical contractor, th e Fiscal Services
shall:
1. Verify the invoices against approved eyewear reques t forms and the
approved prices; and
2. Process the invoices for payment.
DEPARTMENTAL GENERAL ORDER
OAKLAND POLICE DEPARTMENT C-6 Effective Date
12 Mar 15
Page 4 of 4 C. Fiscal Services shall retain all request forms, related control logs, optical
contractor invoices and other expense receipts for a minimum of three (3)
years.
D. The Fiscal Services Manager or designee shall review and update the
Request for Safety Eyewear form with the current City approved
optometrist as needed .
By order of
Sean Whent
Chief of Police