Policy Text
OFFICE OF CHIEF OF POLICE
OAKLAND POLICE DEPARTMENT
MEMORANDUM
TO: All Personnel DATE: 2 Aug 94
SUBJECT: Revision of Departmental General Order C-5, BADGE,
CAP SHIELD, IDENTIFICATION CARD, AND CALL BOX KEY
CONTROL
General Order C-5, is revised to update badge specifications, call box key issuance and concealed weapon endorsements.
Personnel shall place the new order in their General Order Manuals and make the necessary changes to the
Table of Contents and Index.
By order of
DEPARTMENTAL GENERAL ORDER C-5 Rev.
OAKLAND POLICE DEPARTMENT 2 Aug 94
Index as:
Badge, Cap Shield, Identification Card,
and Call Box Key Control
Call Box Key Control
Cap Shield Control Card, Identification Identification Card Star, Control of
BADGE, CAP SHIELD, IDENTIFICATION CARD, AND
CALL BOX KEY CONTROL
The purpose of this order is to set forth procedures controlling the issuance, use, replacement, and return of
badges, cap shields, identification cards, and call box keys
and for the issuance of retirement badges and identification cards.
I. CONTROL BY PERSONNEL AND TRAINING DIVISION
A. The Personnel and Training Division shall be
responsible for the issuance, repair, replacement and return of call box keys, identification cards and
badges for members, employees and reserve officers,
and cap shields for members and reserve officers. The Division shall issue retirement badges and
identification cards in accordance with Parts IV and
V.
B. Whenever a badge, identification card, cap shield, or
call box key is lost, damaged or stolen, the Personnel and Training Division commander may charge
the person involved the replacement cost of the item,
as determined by his/her unit commander in Part III, D.
C. The Personnel and Training Division shall control
identification cards in accordance with the following
procedures:
1. Issue an identification card to each member or
employee upon his/her appointment to the
department and renew the card at the end of initial probation and every five years
thereafter. The expiration date shall be typed on
every card in the space provided.
2. Issue an identification card to each reserve
officer upon appointment to the Department and
renew the card after the first 18 months and
every five years thereafter. The expiration date shall be typed on each card in the space
provided.
3. Collect expired cards prior to issuing renewal
cards. If an expired card has been lost or
stolen, the renewal shall not be issued until the member, employee, or reserve officer completes
the reporting procedures described in Part III.
4. Collect cards from members, employees and reserve
officers who terminate employment with the
Department or who are ordered to surrender their cards.
5. Maintain alphabetical and numerical records of
identification card holders.
6. Replace lost, stolen, or damaged cards, as
authorized by the appropriate deputy chief.
7. Issue retirement cards in accordance with Part V.
D. The Personnel and Training Division shall control
badges and cap shields in accordance with the following procedures:
1. Issue badges and cap shields to members, reserve
police officers, and authorized employees;
maintain alphabetical and numerical records of
badge and shield holders; and collect badges and cap shields from members, reserve officers, and
employees who are promoted or terminate
employment or who are ordered to surrender their badges and shields.
2. Repair or replace lost, stolen, or damaged badges
and cap shields, as authorized by the appropriate
deputy chief.
3. Issue retirement badges in accordance with Part
IV.
4. Make arrangements as necessary with the
Purchasing Department and vendors to design,
order, and repair badges and cap shields.
E. The Personnel and Training Division shall control
call box keys in accordance with the following
procedures:
1. Issue call box keys to members, reserve officers,
and authorized employees upon their appointment
to the Department; maintain key holder files; and
collect keys upon termination of employment. Only one key shall be issued to each person, except as
authorized by the Commander of the Bureau of
Services. A call box key may be issued to a City employee or contractor where the need exists.
2. Replace lost, stolen, or damaged call box keys,
as authorized by the appropriate deputy chief.
3. Establish and maintain a separate file of
agencies and nondepartmental persons to whom call
box keys are issued. The names of key holders and
the number of keys they receive shall be recorded. A deposit equal to the replacement cost
of each key may be charged and shall be refunded
upon the return of the key(s).
II. RESPONSIBILITIES OF MEMBERS, RESERVE OFFICERS, AND
EMPLOYEES
A. General Responsibilities
1. Members, reserve officers, and employees shall
carry their identification cards with them while on duty. Those to whom badges are issued shall
wear or carry their badges on duty.
2. Members, reserve officers, and employees shall
report lost, stolen, and damaged badges, cap
shields, identification cards, and call box keys immediately in accordance with Part III.
3. Members, reserve officers, and employees shall be
held responsible for the repair or replacement of
badges, cap shields, identification cards, and
call box keys which are lost, stolen, or damaged through negligence.
4. Upon termination of employment, or as otherwise
ordered, members, reserve officers, and employees
shall turn in their badges, cap shields,
identification cards, and call box keys to the Personnel and Training Division.
B. Members and Reserve Officers — Badges and Cap Shields
1. Members and reserve officers of all ranks shall
wear badges and cap shields that conform to