Policy Text
DEPARTMENTAL GENERAL ORDER
B-04.1: PERSONNEL ASSIGNMENTS, SELECTION
PROCESSES, AND TRANSFERS: POLICE SERVICE TECHNICIAN II AND POLICE RECORDS SPECIALIST
Effective Date: 20 Feb 2020
Coordinator: Personnel Section
Page 1 of 11
The purpose of this order is to set forth Departmental policy and procedures to permit employees within the Police Services Technician II (PST II) and Police Records Specialist (PRS) classifications to transfer to and from assignments in a manner that is fair, equitable, and improves the organization’s effectiveness. Additionally, this order describes the knowledge, skills, and abilities that are required to transfer to assignments other than Home Base .
A. DEFINITIONS AND TERMI NOLOGY
A - 1. Applicable Employees
This policy applies to all employees with the PST II and PRS classifications.
A - 2. Home Base
The principle organizational unit to which all employees within the PST II classification are assigned is the Patrol Division, not to inclu de non- Home
Base assignments. The principle organizational unit to which all employees within the PRS classification are assigned is the Records Division, not to include non- Home Base assignments .
A - 3. Intra -Divisional Transfers (Re -Assignment)
The assignment of an employee from one unit to another within the same division.
A - 4. Loan
The temporary transfer of an employee from one organizational unit to another for a specified period of time, not to exceed 90 days, without
authorization by the Chief of Police .
A - 5. Matrix
A selection criteria survey that gauges basic historical performance measures for individual employees .
The unit supervisor or commander/ manager who announces a vacant non-Home Base position shall prepare an individual matrix for all applicants at the time they are being considered for transfer. The matrix shall include the following performance measures, where applicable, for the period of 3 years prior to the application closing date, not listed in order of importance :
1. Number of reports written to include tow reports and CPTED reports.
2. Productivity quota for data entry positions
DEPARTMENTAL GENERAL ORDER B-04.1 Effective Date
OAKLAND POLICE DEPARTMENT 20 Feb 2020
Page 2 of 11 3. Parking Citations issued – Total number
4. Unauthorized absences and tardiness measured in total number of incidents and hours of each incident.
5. IAD Complaints, excluding unfounde d and exonerated – Total number.
6. Preventable Vehicle Collisions – Total number.
7. Commendations, Awards, and Letters of Appreciation;
8. Presentations conducted;
9. Departmental seniority;
10. Service Time;
11. Any community project participation;
12. Any specialized training or certification;
13. Performance Appraisals based on Overall Performance given within the prior three (3) years.
A - 6. Operating Principles
The Department’s policy for selection to non- Home Base assignments is
grounded in the following three principles :
1. Fairness: Personnel transfers shall be based on objective criteria and bias
and favoritism shall not influence such decisions ;
2. Transparency: The selection process for assignments outside of the Patrol Division and the Records Division shall be conducted in an open and understandable manner ; and
3. Responsibility: Unit Commanders/managers shall select those candidates whose results indicate their experience, aptitude, skills and/or abilities most closely match job requirements .
A - 7. List of Qualified Candidates (LQC)
A list that is developed based on a competitive selection process in order to fill vacant positions for selected non- Home Base assignments. The LQC is
developed based on the results of Division/Section selection processes and lists in numerical order those w ho scored highest in the selection process. (i.e.,
#1 on the LQC) to who scored lowest in the process. An LQC shall be valid for:
1. A maximum of 12 months; or
2. Until the LQC is exhausted (i.e., all employees on the LQC have been selected); or;
3. No other suitabl e candidates remain on the list; or
4. The list is voided.
DEPARTMENTAL GENERAL ORDER B-04.1 Effective Date
OAKLAND POLICE DEPARTMENT 20 Feb 2020
Page 3 of 11 Please note, if there is an opening for the same position within the same unit prior to the LQC expiring, the next eligible candidate on the list will be considered for the position.
LQC positions shall not use “first come, first served” as a criterion for selection .
Non-Home Base assignments are those assignments other than Patrol or
Records Division.
A - 8. Transfer
The assignment of an employee from:
1. One bureau to another; or
2. From one division to another division within the same Bureau.
B. POLICY
B - 1. Authority for Transfers
The Ch ief of Police shall be the final authority regarding transfers of an
employee to LQC (i.e., non- Home Base) assignment .
B - 2. Authority to Pass Over Eligible Employees on an LQC
The Chief of Police may pass over an eligible employee on a LQC for reasons
that include :
1. The employee’s skills and abilities do not enable the Department t o
satisfactorily meet its needs; or
2. The employee’s past performance deficiencies make the employee unsuitable for the position sought .
B - 3. Eligibility of Probationary Employees to Transfer
Probationary employees who are serving their initial assignment in or out of Home Base may not submit a LQC form until they have successfully completed their probationary period.