Policy Text
DEPARTMENTAL GENERAL ORDER
A-07: ANNUAL MANAGEMENT REPORTS
Effective Date: 09 Jul 18
Coordinator: Research and Planning Section
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The purpose of this policy is to provide guidance for submitting and reviewing annual
calendar year information from individual functional units within the Oakland Police
Department. The information shall be used to create an Oakland Police Department
Annual Report for dissemination to the public.
A. SCHEDULE OF ANNUAL REPORTS
A - 1. Functional Units
Functional units shall prepare a management report every twelve (12) months.
A - 2. Research and Planni ng
Research and Planning shall perform the following tasks:
1. No later than the first (1st) Friday in December, distribute a memorandum
to all functional units within the Department, requesting submittal of an
annual management report to their respective Div ision Commander or
Manager no later than January 31 of the following year;
2. Prepare a schedule for the Chief of Police, Assistant Chief of Police, and
Deputy Chiefs to meet with individual Commanders, Managers, and
Supervisors to review their respective an nual management reports. These
meetings shall conclude no later than June 1;
3. Compile the individual annual management reports into a single Oakland
Police Department Annual Report by June 30.
B. CONTENT OF ANNUAL REPORTS
B - 1. Content for All Functional Units
All functional unit supervisors shall submit the following:
1. A brief overview of the role/function of the unit;
2. The organizational structure of the unit;
3. Staffing of the unit, limited to the following in a single table:
a. Classification of each position assigned to the unit;
b. Authorized number of each position;
c. Filled number of each position.
4. Significant accomplishments based on previous year’s expectations;
5. Challenges encountered;
6. Expectations for the upcoming year and how they integrate with the OPD
Strategic Pla n.
B - 2. Additional Content for the Internal Affairs Division
In addition to the content listed in B – 1, the Internal Affairs Division shall
also include:
DEPARTMENTAL GENERAL ORDER A-07 Effective Date
OAKLAND POLICE DEPARTMENT 09 Jul 18
Page 2 of 3 1. Total number of complaints received;
2. Findings for allegations investigated;
3. Number of civil suits filed;
4. Number of arrests of agency members;
5. Number of restraining orders filed against agency members;
B - 3. Additional Content for the Bureau of Field Operations Administration
Section
In addition to the content listed in B – 1, the Bureau of Field Operations
Administr ation Section shall also include:
1. Number of uses of force by level;
2. Number of officer -involved shootings;
3. Number of uses of force resulting in death;
4. Number of in -custody deaths.
B - 4. Content for Fiscal Services
Fiscal Services is responsible for submitting the following in a single table:
1. Name of each fun ctional unit and accompanying o rganizational code
number;
2. Amount budgeted for each functional unit for the most recent fiscal year;
3. Amount spent (actual) for each functional unit for the most recent fiscal
year;
4. Difference between budgeted and actual amount for each functional unit
for the most recent fiscal year;
5. Amount of grant funds awarded.
Function al Unit Supervisors should be prepared to discuss the above financial
information when meeting with Executive C ommand Staff.
B - 5. Content for the Personnel Section
The Personnel Section is responsible for submitting the following:
1. Awards and Recognition
a. The name of each Department member who received an award during
the year;
b. The date of the award conferred;
c. The type of award conferred;
d. The basis for the award conferred;
e. Any other recognition received by a Department member.
2. Appointments and Promotions
a. The name of each person appointed or promoted;
b. The date of each appointment or promotion;
c. The new classification of each person appointed or promoted.
3. Retirements
a. The name of each person who has retired;
b. The date of each retirement.
DEPARTMENTAL GENERAL ORDER A-07 Effective Date
OAKLAND POLICE DEPARTMENT 09 Jul 18
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By order of
Anne E. Kirkpatrick
Chief of Police Date Signed: 23 Jun 18