Policy Text
Policy
700Mountain View Police Department
Mountain View PD Policy Manual
Copyright Lexipol, LLC 2019/12/16, All Rights Reserved.
Published with permission by Mountain View Police
DepartmentAgency Owned and Personal Property - 1Agency Owned and Personal Property
700.1 PURPOSE AND SCOPE
Department employees are expected to properly care for department property assigned or
entrusted to them. Employees may also suffer occasional loss or damage to personal or
department property while performing their assigned duty. Certain procedures are required
depending on the loss and ownership of the item.
700.2 CARE OF DEPARTMENTAL PROPERTY
Employees shall be responsible for the safekeeping, serviceable condition, proper care, use and
replacement of department property assigned or entrusted to them. An employee's intentional or
negligent abuse or misuse of department property may lead to discipline including, but not limited
to the cost of repair or replacement.
(a)Employees shall promptly report through their chain of command, any loss, damage to,
or unserviceable condition of any department issued property or equipment assigned
for their use.
(b)The use of damaged or unserviceable department property should be discontinued
as soon as practical and replaced with comparable Department property as soon as
available and following notice to a supervisor.
(c)Except when otherwise directed by competent authority or required by exigent
circumstances, department property shall only be used by those to whom it was
assigned. Use should be limited to official purposes and in the capacity for which it
was designed.
(d)Department property shall not be thrown away, sold, traded, donated, destroyed, or
otherwise disposed of without proper authority.
(e)In the event that any Department property becomes damaged or unserviceable, no
employee shall attempt to repair the property without prior approval of a supervisor.
700.3 FILING CLAIMS FOR PERSONAL PROPERTY
Claims for reimbursement for damage or loss of personal property must be made on the 24-
hour Report form (GO-55). This form is submitted to the employee's immediate supervisor. The
supervisor may require a separate written report of the loss or damage.
Upon review by the staff and a finding that no misconduct or negligence was involved, repair or
replacement may be recommended by the Police Chief who will then forward the claim to the
Finance Department.
The Department will not replace or repair any item over $150 and that is not reasonably required
as a part of work.
Mountain View Police Department
Mountain View PD Policy Manual
Agency Owned and Personal Property
Copyright Lexipol, LLC 2019/12/16, All Rights Reserved.
Published with permission by Mountain View Police
DepartmentAgency Owned and Personal Property - 2700.3.1 REPORTING REQUIREMENT
A verbal report shall be made to the employee's immediate supervisor as soon as circumstances
permit.
A written report shall be submitted before the employee goes off duty or within the time frame
directed by the supervisor to whom the verbal report is made.
700.4 LOSS OR DAMAGE OF PROPERTY OF ANOTHER
Officers and other employees intentionally or unintentionally may cause damage to the real or
personal property of another while performing their duties. Any employee who damages or causes
to be damaged any real or personal property of another while performing any law enforcement
functions, whether in or outside the jurisdiction of the City of Mountain View, shall report it as
provided below.
(a)A verbal report shall be made to the employee's immediate supervisor as soon as
circumstances permit.
(b)A written report shall be submitted before the employee goes off duty or within the
time frame directed by the supervisor to whom the verbal report is made.
700.4.1 DAMAGE BY PERSON OF ANOTHER AGENCY
If employees of another jurisdiction cause damage to real or personal property belonging to the
City of Mountain View, it shall be the responsibility of a Mountain View officer present or the
Mountain View officer responsible for the Department property to make a verbal report to his or her
immediate supervisor as soon as circumstances permit. The officer shall submit a written report
before going off duty or as otherwise directed by the supervisor.
These written reports, accompanied by the supervisor's written report, shall promptly be forwarded
to the appropriate Division Captain.