311_-_Emergency_Board_Up_Policy

Policy 311Mountain View Police Department Mountain View PD Policy Manual Copyright Lexipol, LLC 2021/04/07, All Rights Reserved. Published with permission by Mountain View Police DepartmentEmergency Board Up Policy - 1Emergency Board Up Policy 311.1 PURPOSE The purpose of this policy is to provide guidance when an emergency need arises to secure a property by obtaining the services of a board-up service, whether damage resulted from an officer's official duties or a non-police action and the responsible party is either unable to respond or cannot be located. 311.2 PRIVATE PROPERTY DAMAGE RESULTING FROM DUTIES When officers find it necessary to damage property in the performance of their duties, such officers will complete a report documenting the incident. The officer's supervisor will complete a "Damage to Private Property" form and forward up his/her chain of command and send a copy along with the report to the City Attorney's Office. The form includes the following information: •Name, address, and phone number of the property owner. •Circumstances leading to the damage. •Complete description of the damage (include photographs). •Whether or not an Emergency Contractor responded. •A supervisor must sign the form. •Photographs of the damage shall be taken. 311.3 TEMPORARY SECURING OF PREMISES All officers requesting the services of an emergency repair contractor shall make every effort to request such services at the earliest possible time via the Emergency Communication Center. Fifteen minutes after the original request, an inquiry may be made to ascertain if Communications has received contact confirmation from the emergency contractor. If no response confirmation has been made within the fifteen minute period, or if the notified contractor has not arrived at the job site after one (1) hour, the next contractor on the list may be requested. If the emergency repair contractor is canceled by this department, that contractor will be placed back on the top of the rotation list. The emergency repair contractors list will be selected and maintained by the City Attorney's Office and any updates or changes will be communicated to the Emergency Communication Center. 311.4 REPORTING THE USE OF EMERGENCY REPAIR CONTRACTOR Upon the arrival of the requested contractor, the requesting officer will record his/her badge number and the event number of the contractor's invoice form. Officers should confirm that the contractor has the correct address of the "board up" location on the invoice. Officers will document Mountain View Police Department Mountain View PD Policy Manual Emergency Board Up Policy Copyright Lexipol, LLC 2021/04/07, All Rights Reserved. Published with permission by Mountain View Police DepartmentEmergency Board Up Policy - 2in detail the events surrounding the use of the "board-up" contractor in a report. Every attempt should be made to identify the property owner in the details of the report. 311.5 NON-POLICE ACTION REPAIRS Considerable discretion should be used in requesting non-police action repairs. Structures should only be secured in this fashion when there is reasonable threat to future life or property and only as a last alternative when no responsible party is or will not be available within a reasonable period of time.