20-18_Hot_TrayCLETS_Entries

MOUNTAIN VIEW POLICE DEPARTMENT SPECIAL SERVICES SECTION TRAINING AND INFORMATION BULLETIN PAGE 1 OF 2 CONFIDENTIAL  FOR LAW ENFORC EMENT USE ONLY 2020 DATE: 10/07/2020 BULLETIN NUMBER: 20-18 SUBJECT: Hot Tray/CLETS Entries INFORMATION: This is an update to Training Bulletin 17-04 regarding what constitutes a Hot Tray & which Hot Trays are handled by Di spatch, when Records is closed. Hot Tray and CLETS Entries Hot Trays are items that Dispatch/Records processes that need to be entered into CLETS in a timely manner. The most frequently used CLETS systems are listed below, along with examples lis ting the requirements before entry is completed . Automated Firearms System (AFS)  ONLY lost, stolen or recovered firearms are entered by RECS  All other firearm hot tray entries are entered by Property & Evidence, including: Safekeeping Firearms, Crime Guns (illegally possessed, involved in a crime or found) Automated Property System (APS)  Stolen/Recovered/Under Observation/Lo st/Found (including Safekeeping) property with Make/Brand & ID/serial number  This does not include vehicles, license pl ates or other motorized equipment (SVS is used instead)  Stolen/Recovered Credit Cards  Jewelry w/serial number/engraving  Stolen CA DMV Registration Tabs California Restraining & Protective Orde r System (CARPOS); formerly DVROS  Entry/Modification/Proof of Service/Violations to any of the following Emergency Protective Orders MVPD enters:  EPO-Emergency Protective Order  EGV-Emergency Gun Violence Order  Proof of Service/Violations to any restraining orders listed in CARPOS including, but not limited to the following:  CPO-Criminal Harassment Order MOUNTAIN VIEW POLICE DEPARTMENT SPECIAL SERVICES SECTION TRAINING AND INFORMATION BULLETIN PAGE 2 OF 2 CONFIDENTIAL  FOR LAW ENFORC EMENT USE ONLY 2020  GVROS-Gun Violence Restraining Order  TRO- Domestic Violence Temporary Restraining Order  JUV-Juvenile Restraining Order  In AFR: Names Tab for each individu al listed & the EPO-001 (for EPO) or EPO- 002 (for EGV) including the narrative/synopsis must be completed prior to entry  Completed form signed by judg e also needs to be submitted  For Proof of Service/Violation Messages, please fill out the appropriate purple/green half sheet & give it to Dispatch/Records Missing & Unidentified Persons System (MUPS)  Missing/Found/Located/Associated Vehicle/Suspect info entries  In AFR: Case Tab, Name Tab & MP Template must be completed prior to entry  Include vehicle or suspect info, if applicable  May also use MP Report Form (PD-018), if no access to AFR Stolen Vehicle System (SVS)  Stolen/Recovered/Lost/Found license plates need a CHP180  Stolen/Recovered/Impounded/Stored/Missi ng Person/Felony vehicles need a CHP180  Electric bicycles or motorized equipment without a 10-28 hit, does not require a CHP-180  Completed CHP180 given to Dispatch/Records must be completed prior to entry  For 18051R, advise the condition of the vehi cle, status of plates & VIN, whether or not there’s a subject in custody & advise if you’ve notified the RO  If field releasing, submit your CHP180 as s oon as practical, so it can be taken out of SVS, prior to the RO leaving the scene (if possible) When Records is closed, Dispatch on ly handles the following HOT TRAYS:  Any SVS entries on a CHP180, Repossesse d & Private Property Tows (advised events)  MUPS entries, locates, modifications & cancels  CARPOS (EPO & EGV) entries, modifications & proof of service Prepared by: PRS Howard, DOJ Certified Trainer Approved by: RUS Foster