Policy Text
Milpitas Police Department
Milpitas PD CA Policy Manual
Copyright Lexipol, LLC 2020/11/24, All Rights Reserved.
Published with permission by Milpitas Police DepartmentPersonnel - 526Chapter 10 - Personnel
Policy
1002Milpitas Police Department
Milpitas PD CA Policy Manual
Copyright Lexipol, LLC 2020/11/24, All Rights Reserved.
Published with permission by Milpitas Police DepartmentEvaluation of Employees - 527Evaluation of Employees
1002.1 PURPOSE AND SCOPE
The Department's employee performance evaluation system is designed to record work
performance for both the Department and the employee, providing recognition for good work anddeveloping a guide for improvement.
1002.2 POLICY
Employee performance evaluations will be written based on job related factors specific to the
position occupied by the employee without regard to sex, race, color, or creed. Each evaluation willcover a specific period and should be based on performance during that period. The employee'simmediate supervisor will complete each evaluation. Other supervisors directly familiar with theemployee's performance during the rating period should be consulted by the immediate supervisorfor their input.
All sworn and non-sworn supervisory personnel shall be sent to a POST approved supervisory
course that includes training on the completion of performance evaluations within one year of thesupervisory appointment.
Each supervisor should discuss the tasks of the position, standards of performance expected, and
the evaluation rating criteria with each employee at the beginning of the rating period. Failure tomeet established performance standards is justification for an unsatisfactory rating. Rating factorsthat are not observed are assumed to be performed at a standard level.
1002.3 EVALUATION FREQUENCY
Employees are evaluated based on the following chart:
Position Probationary
Evaluations At:Evaluated Yearly Length of Probation
Probationary Sworn
Employees
Lateral Probationary
Sworn Employees3, 6 months completed
by academy; 9, 12, 18
months
12, 18 months 18 Months
Non-Probationary
Sworn Employees X
Probationary Non-
Sworn Employees3, 6, 9, & 11 months 1 Year
Non-Probationary,
Non-sworn Employees X
1002.3.1 RESERVE OFFICER EVALUATIONS
Reserve officer evaluations are covered under the Reserve Officers Policy.
Milpitas Police Department
Milpitas PD CA Policy Manual
Evaluation of Employees
Copyright Lexipol, LLC 2020/11/24, All Rights Reserved.
Published with permission by Milpitas Police DepartmentEvaluation of Employees - 5281002.3.2 RESERVE OFFICER EVALUATIONS
Reserve officer evaluations are covered under Policy Manual § 350.
1002.4 FULL TIME PROBATIONARY PERSONNEL
Non-sworn personnel are on probation for 12 months before being eligible for certification as
permanent employees. An evaluation is completed monthly for all full-time non-sworn personnelduring the probationary period.
Sworn personnel are on probation for 18 months before being eligible for certification as
permanent employees. Probationary officers are evaluated daily, weekly and monthly during theprobationary period.
1002.5 FULL-TIME PERMANENT STATUS PERSONNEL
Permanent employees are subject to three types of performance evaluations:
Regular - A Performance Appraisal Report (PAR) shall be completed once each year by the
employee's immediate supervisor on the anniversary of the employee's date of hire except foremployees who have been promoted in which case an Employee Performance Evaluation shallbe completed on the anniversary of the employee's date of last promotion.
Transfer - If an employee is transferred from one assignment to another in the middle of
an evaluation period and more than three months have transpired since the transfer, then anevaluation shall be completed by the current supervisor with input from the previous supervisor.
Special - A special evaluation may be completed any time the rater and the rater's supervisor feel
one is necessary due to employee performance that is deemed less than standard. Generally, thespecial evaluation will be the tool used to demonstrate those areas of performance deemed lessthan standard when follow-up action is planned (action plan, remedial training, retraining, etc.).The evaluation form and the attached documentation shall be submitted as one package.
1002.5.1 RATINGS
When completing the Employee Performance Evaluation, the rater will place a check mark in the
column that best describes the employee's performance. The definition of each rating categoryis as follows:
Outstanding - Exemplary performance far exceeding performance standards.
Exceeds Expectations - Performance which exceeds the level normally expected.
Meets Expectations - Generally meets the expectations on all performance standards.
Below Expectations- Falls short of normal expectations. Requires remedial action.
Unsatisfactory - Unacceptable performance which must receive immediate attention.
Comments and examples are required for all rating factors.
Milpitas Police Department
Milpitas PD CA Policy Manual
Evaluation of Employees
Copyright Lexipol, LLC 2020/11/24, All Rights Reserved.
Published with permission by Milpitas Police DepartmentEvaluation of Employees - 5291002.6 EVALUATION INTERVIEW
When the supervisor has completed the preliminary evaluation, arrangements shall be made
for a private discussion of the evaluation with the employee. The supervisor should discussthe results of the just completed rating period and clarify any questions the employee mayhave. If the employee has valid and reasonable protests of any of the ratings, the supervisormay make appropriate changes to the evaluation. Areas needing improvement and goals forreaching the expected level of performance should be identified and discussed