Policy Text
I. General
A. Monetary value and operational requirements necessitate establishment of
procedures for accountability and control of radios and cellular telephones.
Organizational entities will maintain prescribed inventory control procedures for
assigned radio equipment and cellular telephones.
B. Responsibility
1. The Property and Evidence Unit (PEU), Quartermaster Section will
be responsible for radios assigned to all personnel within the
Department. Cellular telephones will be assigned by the Information
Resource Unit (IRU). It is the responsibility of the Division Commander
of the requesting party to ensure strict compliance with established
procedures concerning operation, maintenance and accountability.
2. An employee having custody of a Department radio or cellular
telephone is personally responsible for the proper operation,
maintenance, accountability and damage of the radio and/or cellular
phone under his control. The last person having use or custody of a
radio and/or cellular phone will be responsible.
C. Security
1. Portable radios and cellular telephones will not be left unattended
without exercising reasonable security measures.
a. Portable radios or cellular telephones left unattended in
vehicles will be locked in the trunk. If the vehicle is not
equipped with a trunk, the radio or cellular telephone will be
locked in the glove compartment of the vehicle.
b. All other storage areas containing radios or cellular telephones
will be locked when left unattended.
D. Batteries
1. Batteries will be charged in accordance with the manufacturer's
instructions to provide optimum radio operation.
2. New hand-held radio batteries are available through the PEU. An
old battery must be turned in for each new battery. Under no
circumstances will an inoperable battery be disposed of except
through the exchange procedure.
3. The PEU will coordinate with the PSCD Radio System
Administrator(s) for the proper disposal of old or damaged
batteries.
E. Missing, lost or stolen radios and cellular telephones
1. A report will be prepared when a radio and/or cellular telephone is
missing, lost or stolen.
2. The employees’ supervisor will notify the Public Safety
Communications Division (PSCD) shift supervisor as soon as practical
so that the radio is deactivated and the Property and Evidence Unit
(PEU), Quartermaster Section to update the Department’s radio
inventory accordingly.
3. In the case of a cellular telephone the IRU will be notified so that the
equipment is deactivated.