KPDGO_GO_306_-_Time_Sensitive_Activities_658001

KISSIMMEE POLICE DEPARTMENT General Order 306 Page 1 of 11 306.01 Report Types 306.03 Time Line Conventions 306.02 Frequency 306.04 Procedures Policy: It shall be the policy of the Kissimmee Police Department that employees adhere to directive requirements. Employees shall establish and maintain a system of reports, plans assessments, analysis, inspections , audit s, review s, and surveys to be utilized in efficient operation of the Department . 306.01 Report Types : All reports shall be documented on an agency approved form or memo format. a. Analysis is a systemat ic, structured process for dissecting an event into its basic parts to identify any patterns or trends. Analysis should reveal patterns or trends that could be predictive or could indicate program effectiveness, training needs, equipment upgrade needs and/ or policy modification needs. b. Audit is an official inspection of an individual 's or organi zation' s accounts, typically by an independent body. c. Internal Audit is a methodical examination and review conducted by an entity within the agency but outside the chain of command of the unit to be audited. d. Evaluation is a careful appraisal and study to determine the significance and/or worth or condition, and to draw conclusions pertaining to an item, project, or undertaking. e. Inspections is a careful and critical examination; a formal review of all components of a particular requirement , and an examination of their application. f. Inventory is the act o r process of cataloging through a full or partial accounting of the goods or materials on hand. g. Examination is the action or process of conducting an inspection or investigation to verify conformance with agency controls, policies, and procedures. 306.02 Frequency: a. Annually is an event occurring once every twelve ( 12) months, utilizing the calendar year. All annual reports must be completed by December 31st, unless otherwise indicated, and the report forwarded to the appropriate personnel no later than January 31st of the following year. b. Periodically is conducted or occurring at least every three years. Title: Time Sensitive Effective Date: August 13, 2015 Revised Date : December 18, 2024 Review Authority: Professional Standards Lieutenant Scope: All Employees Approved By: Interim Chief Robert Anzueto KISSIMMEE POLICE DEPARTMENT General Order 306 Page 2 of 11 c. Quarterly is an event occurring every three (3) months. d. Monthly is an event occurring once a month. e. Semi -Annually is an event occurring twice a year . 306.03 Time Line Conventions a. Accreditation Year (AY) is August to August, based on the date of the on -site assessment. b. Fiscal Year (F .Y.) is October 1st through September 30th. c. Calendar Year (C .Y.) is January 1st through December 31st. 306.04 Procedures: The Department components will comply with the reporting requirements listed below: Responsibility Action Activity/Purpose Distribution Frequency References Accreditation Activity Public Notification of Accreditation Assessment Chief, Deputy Chief of Administration, P.I.O., Public 30 days Prior to On -Site GO 309.07 CFA 3.03 M Accreditation Report Report To C.F.A. Regarding Compliance With Standards Chief, Deputy Chief of Administration Annually GO 309.06 CFA 3.02 AED Coordinator Inspection AED Devices and Supplies within the police facility (supervisors will inspect AED during vehicle inspections) Deputy Chief of Administration Annually GO 325.04 Applicable Personnel Activity Complete Annual In - Service Training Training File Annaully GO 301 Applicable Sworn Supervisor Activity FDLE Approved F irst Line Sworn Supervisors training Course Training File Upon Availaibity CFA 10.12 Applicable Sworn Supervisor Activity Supervisor Familiarization Checklist Training File Within 12 months from promotion date Form 162 CFA 10.12 KISSIMMEE POLICE DEPARTMENT General Order 306 Page 3 of 11 Newly Appointed or Promoted Civilian And Sworn Activity Supervisor Training Training File Within 12 months CFA 10.12 Appropriate Personnel Inspection Equipment within Department Vehicles Fleet Coordinator Quarterly GO 209.04 CFA 14.08 Appropriate Personnel Inspection Maintenance Inspection of Department Vehicles (to include pool vehicles) Fleet Coordinator Monthly GO 209.04 Appropriate Personnel Inspection Outside Employment Permit Application Chief Annually GO 118.01 Appropriate Squad/Unit Inspection Line Inspections (Formal) Deputy Chief, Accreditation Annually GO 213.01 Appropriate Squad/Unit Inspection Staff Inspections Chief, Deputy Chief, Accreditation Directed by Chief of Police GO 213.02 Appropriate Squad/Unit Evaluation Non-Sworn and Sworn Probational Members Evaluations C.O