Policy Text
KISSIMMEE POLICE DEPARTMENT
GENERAL ORDER
General Order 211 – Quartermaster & Inventory Control
Page 1 of 6 TITLE: QUARTERMASTER & INVENTORY CONTROL 211
EFFECTIVE: 07/01/2015 REVISED: 09/26/2025 SCOPE : ALL EMPLOYEES
REVIEW AUTHORITY: SUPPORT SERVICES DIVISION CAPTAIN
CFA STANDARDS: 5.04M
211.01 Equipment and Items Issued 211.06 Separation of Employment
211.02 Record Keeping 211.07 Property Disposal
211.03 Employee Responsibility 211.08 Lending/Transferring Equipment
211.04 Preventative Maintenance 211.09 Lost/Damaged Equipment
211.05 Equipment Issuance
Policy: All property and equipment owned by the City of Kissimmee and the Department shall be
maintained and inventoried in conformance with City of Kissimmee Rules and Regulations and
Department General Orders.
211.01 Equipment and Items Issued: [CFA 5. 04M] The control of property purchased and issued
by the Quartermaster, as well as inventory control for City owned property assigned to the
Department, are assets defined as the following:
a. Capital Fixed Assets Listing – A list of fixed asset property owned by the Department;
b. Expendable Supplies and Equipment – Consumable property, including uniforms, with a
value of less than $1,000 and/or the normal expected life is less than one (1) year; and
c. Fixed Asset – Non-consumable property with a value in excess of $1,000 or having a
normal expected life of more than one (1) year.
The Department’s inventory program is utilized to record and maintain records of equipment
issued to Units or individual employees.
The Support Services Division Captain is responsible for inventory of Department fixed assets.
The Quartermaster shall be responsible for inventory control and maintenance of Department
issued equipment and shall:
a. Maintain accurate property records of equ ipment in stock and issued to employees;
b. Maintain a replacement cycle list for equipment based on warranty and/or duty life;
KISSIMMEE POLICE DEPARTMENT
GENERAL ORDER
General Order 211 – Quartermaster & Inventory Control
Page 2 of 6
c. Maintain Department equipment until it is issued;
d. Maintain in -stock equipment in a state of operational readiness;
e. Issue Department property to employees; and
f. Conduct the inventory of Department fixed assets.
211.02 Record Keeping: [CFA 5.04M] Records for all equipment shall be documented and
maintained by the Quartermaster, Training Unit Sergeant, or Fleet Coordinator. Up on receipt of
new equipment, the Quartermaster, Training Unit Sergeant, or Fleet Coordinator shall inventory
all received assets against the accompanying paperwork from the manufacturer. If there are any
discrepancies between the documented items and those items received, the Support Services
Captain shall be notified, and the original purchaser shall work with the manufacturer to rectify
the issue.
All firearms and conducted electrical weapons (CEW) shall be maintained by the Training Unit
and shall be ke pt in the Inventory program. All rolling stock assets shall be maintained by the Fleet
Coordinator in the Fleet Management program.
All Capital Fixed Assets to include radios, lasers, radars, Automated External Defibrillators,
desktop computers, tablets, mobile devices, and mobile data computers and all other items shall
be maintained by the Quartermaster and shall be kept in the Inventory program.
All identifying characteristics of items shall be entered in the system to include the inventory
barcode nu mber, serial number, make and model, expiration date, duty life etc. into the most
appropriate equipment category.
Upon receipt of all items qualifying for a fixed asset inventory tag, the recipient shall deliver the
item and all accompanying paperwork to the identified employee (Quartermaster, Training Unit
Sergeant, or Fleet Coordinator) for processing. If an asset tag (barcode) has not been issued, then
the Financial Analyst shall be notified to obtain one from the Finance Department. Once an asset
tag has been issued, the Quartermaster, Training Unit Sergeant, or Fleet Coordinator shall affix it
in a location that shall not interfere with the asset’s operation, but is readil y accessible for inventory
purposes, take a picture of the item with asset tag, and forward all paperwork to the Financial
Analyst after it is entered in the Inventory program.
211.03 Employee Responsibility: [CFA 5.04M] The Division Captains shall be re sponsible for
the care of all Department equipment issued to their Division. They shall confirm all employees
notify the Quartermaster when equipment is reassigned to another employee. In addition, they shall
authorize new or replacement equipment when sig ning Requisition Forms submitted by
employee s.
Employees shall be responsible to maintain and be accountable for all equipment issued or
assigned to them. They shall request replacement of uniforms or equipment that is worn, damaged,
KISSIMMEE POLICE DEPARTMENT
GENERAL ORDER
General Order 211 – Quartermaster & Inventory Control
Page 3 of 6 or lost; or when a di fferent size is required. When necessary, they shall initiate the appropriate
paperwork for lost or destroyed equipment. Employees are responsible for notifying the
appropriate supervisor when an item has been discharged or expended such as SWAT chemical
weapons, OC spray or any officer’s CEW cartridges /probes even when not electing to request