L-0100 Report Writing Procedure.pdf

Kern County Sheriff’s Office Policies and Procedures TITLE: REPORT WRITING PROCEDURE NO: L-0100 APPROVED: Donny Youngblood, Sheriff-Coroner EFFECTIVE: 09/30/2025 REVIEWED: 1/07/2026 REVISED: 1/07/2026 UPDATED: 1/07/2026 L-0100-1 POLICY As used in this policy, a "report" is defined as any written communication on a Sheriff's Office form, whether it be submitted electronically or on paper. Whenever the word "deputy" or “officer” is used to refer to the person writing a report, it also includes all other agency personnel who prepare reports. The objectives of a report are: • Provide the method and means of controlled communication throughout the Department and associated agencies; • Provide ready reference material on all activities; • Provide a permanent record of official business and information; • Provide a base of statistical information upon which decisions and policy may be based.