Policy Text
Kern County Sheriff’s Office
Policies and Procedures
TITLE: CORRESPONDENCE POLICY
NO: J-0100
APPROVED:
Donny Youngblood, Sheriff-Coroner
EFFECTIVE:
August 1, 1990
REVIEWED:
06/01/2018
REVISED:
11/25/09
UPDATED:
06/01/2018
J-100-1
POLICY
All Sheriff’s Office correspondence shall be written in a clear, concise manner, consistent with
the applicable report formats and guidelines prescribed and reflecting the highest possible quality
in organization, grammar, punctuation, and spelling.
All correspondence sent outside the Sheriff’s Office to the private sector or other agencies must
be sent under the Sheriff-Coroner’s signature. It must be submitted through the chain of
command and approved by the Sheriff-Coroner for signature, unless prior authorization has been
given to correspond in his or her name.
In the event prior authorization has been given, the form of the “address” and “salutation” on
such correspondence shall be as follows:
Address the correspondence to the ot