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Date: 12/01/90 Revision: 01/26/11 Reviewed: 05/17/23 HILLSBOROUGH COUNTY SHERIFF’S OFFICE CHAD CHRONISTER , SHERIFF STANDARD OPERATING PROCED URE Number: GEN 532.01 Page: 1 of 2 SUBJECT: DONATION OF PROPERTY, UNCLAIMED EVIDENCE, OBSOLETE OR SURPLUS COMPUTER EQUIPMENT I. PURPOSE : The purpose of this procedure is to define guidelines for the donation of unclaimed tangible personal property and unclaimed evidence to charitable organizations by the Hillsborough County Sheriff's Office. II. SCOPE : This procedure shall apply to all Sheriff's Office personnel. III. DISCUSSION : Florida State Statute 705.105 authorizes the donation of unclaimed tangible personal property and unclaimed evidence to charitable organizations. Florida State Statute s 274.04, 274.05 and 274.06 authorize the donation of obsolete or surplus computer equipment to charitable organizations. The Hillsborough County Sheriff's Office is committed to assisting these organizations, whenever possible. This commitment is based on the belief that involvement of the Sheriff's Office in this endeavor will be beneficial to both the community and the Sheriff's Office. IV. PROCEDURE : A. The requesting charitable organization must submit its request in writing to the Sheriff. The requ est shall include a detailed listing of desired property. The Sheriff shall review the request and may approve it, subject to review by the Legal Section and approval of the following. B. The Legal Section shall determine if the organization meets the re quirements of a charitable organization under the United States Internal Revenue Code Section 501(c) (3), as amended. C. The Evidence Section shall: 1. Ensure a copy of the organization's IRS determination letter has been submitted. 2. Ensure a hold harm less Indemnification Agreement is signed by a legally authorized representative of the charitable organization and submitted. 3. Determine if the requested property is or will be available to meet the request. a. If the property is not available, the requ esting organization will be contacted to determine if their request is to be maintained in a file until such time as it becomes available. At that time, the Evidence Section will again contact the requesting organization. b. If the property is available, and all evidence release requirements have been complied with, the Evidence Section shall: * (1) Forward a memo listing the items to be donated, the signed Indemnification Agreement and reques t letter, GEN 532.01 01/26/11 Page 2 of 2 through the chain of command to the Chief Deputy of Support Operations for approval. (2) Contact the requesting organization and make arrangements for pickup. (3) Ensure the representative from the organization signs for the property. * D. The Information Services Division shall: 1. Ensure a copy of the organization's Internal Revenue Service (IRS) determination letter has been submitted. 2. Ensure a "hold harmless" indemnification agreement is signed by a legally a uthorized representative o f the charitable organization and submitted. 3. Determine if the requested property is, or will be available to meet the request. a. If the property is not available, the requesting organization will be contacted to determine i f their property request c an be maintained in a file until the property becomes available. At that time, the Information Services Division will again contact the requesting organization. b. If the property is available and all release requirements have b een met, the Information S ervices Division shall: (1) Forward a memorandum listing the items to be donated, the signed indemnification agreement and request letter via the chain of command to the Chief Deputy for approval. (2) Contact the r equesting org anization and make arrange ments for pickup. (3) Ensure the representative from the organization signs for receipt of the property. Chad Chronister Sheriff Amends or Supersedes : SO 0501.02