GGPDE_702_-_Vehicle_Maintenance_2837267

Policy 702Garden Grove Police Department Policy Manual Copyright Lexipol, LLC 2022/08/25, All Rights Reserved. Published with permission by Garden Grove Police DepartmentVehicle Maintenance - 1Vehicle Maintenance 702.1 PURPOSE AND SCOPE Employees are responsible for assisting in maintaining Department vehicles so that they are properly equipped, properly maintained, properly refueled and present a clean appearance. 702.2 DEFECTIVE VEHICLES When a department vehicle becomes inoperative or in need of repair that affects the safety of the vehicle, that vehicle shall be removed from service for repair. Requests for repair and/or maintenance of police vehicles are completed on a Repair Request Form (B.O. slip). the form must be completed in sufficient detail to assist City Yard employees in correcting the problems. During normal working hours, the vehicle, if drivable, may be taken directly to the City Yard or other specified location for repairs; otherwise the vehicle should be secured and left in the police parking lot. A Division Lieutenant will be assigned the responsibility of monitoring the status of all vehicles sent to the City Repair and/or maintenance. 702.2.1 DAMAGE OR POOR PERFORMANCE Vehicles that may have been damaged, or perform poorly shall be removed from service for inspections and repairs as soon as practicable. The Administrative Services Division Commander is responsible for the maintenance, replacement and acquisition of all police vehicles. 702.2.2 SEVERE USE Vehicles operated under severe-use conditions, which include operations for which the vehicle is not designed or that exceed the manufacturer’s parameters, should be removed from service and subjected to a safety inspection as soon as practicable. Such conditions may include rough roadway or off-road driving, hard or extended braking, pursuits or prolonged high-speed operation. 702.2.3 REMOVAL OF WEAPONS All firearms, weapons and control devices shall be removed from a vehicle and properly secured in the department armory or gun safe prior to the vehicle being released for maintenance, service or repair. 702.3 VEHICLE EQUIPMENT Certain items shall be maintained in all department vehicles for emergency purposes and to perform routine duties. Equipment from one unit shall not be moved from that unit into any other unit without the permission of a supervisor. 702.3.1 PATROL VEHICLES Officers shall inspect the patrol vehicle at the beginning of the shift and ensure that the following equipment, at a minimum, is present in the vehicle: •A box of road flares Garden Grove Police Department Policy Manual Vehicle Maintenance Copyright Lexipol, LLC 2022/08/25, All Rights Reserved. Published with permission by Garden Grove Police DepartmentVehicle Maintenance - 2•1 Roll Crime Scene Barricade Tape •1 First aid kit, CPR mask •1 Blanket •6 Orange traffic cones •1 Fully charged fire extinguisher •1 Roll-a-tape •1 Set of jumper cables •1 "Stop Stick" tire deflation device Each marked patrol vehicle will have at least the following equipment installed or mounted, which shall be in good working order: •Red, blue and amber lights installed on the vehicle roof •A siren •A public address system •A mobile radio transceiver •A locking shotgun rack with a loaded Benelli Super 90, 12 gauge semi-automatic shotgun •Left and right side alley lights •Two hand-operated directional spotlights •A Mobile Computer Terminal •ETS Tracking System (In selected patrol units) •"LoJack" Stolen Vehicle Recovery System (In selected patrol units) •Less lethal shotgun 702.3.2 UNMARKED VEHICLES An employee driving unmarked department vehicles shall ensure that the minimum following equipment is present in the vehicle: •1 First aid kit •1 Ballistic helmet •1 Active shooter vest •1 Police jacket and/or polo •1 Police raid vest Garden Grove Police Department Policy Manual Vehicle Maintenance Copyright Lexipol, LLC 2022/08/25, All Rights Reserved. Published with permission by Garden Grove Police DepartmentVehicle Maintenance - 3702.4 VEHICLE REFUELING Employees will fuel their assigned vehicles at the end of each shift or workday. Vehicles are to be fueled using only the card assigned to that specific vehicle. In the event that the gas pumps fail to operate, a supervisor must be notified. Units may be fueled at the City Yard gas pumps using the unit's gas card. 702.4.1 FLUID LEVELS AND TIRE PRESSURE Employees are required to check all of the fluid levels of the vehicle (oil, coolant, battery and power steering) each time the vehicle is fueled. All tires should be checked for proper tire inflation pressure. Oil is available at both fueling locations Oil for police motorcycles is obtained from the City Yard. Absent emergency conditions or supervisor approval, officers driving patrol vehicles shall not place a vehicle in service that has less than one-quarter tank of fuel. Vehicles shall only be refueled at the authorized location. 702.5 WASHING OF VEHICLES All units shall be kept clean at all times and weather conditions permitting, shall be washed as necessary to enhance their appearance. The city contracts with a local car wash to vacuum the interior and wash the exterior of all department vehicles. The city also contracts with a mobile car wash company to vacuum and wash the available marked patrol units two (2) days a week. Employees who work day shift or during normal business hours are encouraged to take vehicles to the car wash on a regular basis. Officers in patrol