GGPDE_700_-_Department_Owned_and_Personal_Prop_2837264

Policy 700Garden Grove Police Department Policy Manual Copyright Lexipol, LLC 2022/09/20, All Rights Reserved. Published with permission by Garden Grove Police DepartmentDepartment Owned and Personal Property - 1Department Owned and Personal Property 700.1 PURPOSE AND SCOPE Department employees are expected to properly care for department property assigned or entrusted to them. Employees may also suffer occasional loss or damage to personal or department property while performing their assigned duty. Certain procedures are required depending on the loss and ownership of the item. 700.2 CARE OF DEPARTMENT PROPERTY Employees shall be responsible for the safekeeping, serviceable condition, proper care, use and replacement of department property assigned or entrusted to them. All department-owned equipment issued to an employee will be recorded in the Property and Evidence computer system. An employee's intentional or negligent abuse or misuse of department property may lead to discipline including, but not limited to the cost of repair or replacement. (a)Employees shall promptly report through their chain of command, any loss, damage to, or unserviceable condition of any department issued property or equipment assigned for their use. (b)The use of damaged or unserviceable department property should be discontinued as soon as practical and replaced with comparable Department property as soon as available and following notice to a supervisor. (c)Except when otherwise directed by competent authority or required by exigent circumstances, department property shall only be used by those to whom it was assigned. Use should be limited to official purposes and in the capacity for which it was designed. (d)Department property shall not be thrown away, sold, traded, donated, destroyed, or otherwise disposed of without proper authority. (e)In the event that any Department property becomes damaged or unserviceable, no employee shall attempt to repair the property without prior approval of a supervisor. (f)Employees shall not use departmental stationery, forms, or other supplies and equipment for personal use except as authorized by a commanding officer/manager. Employees shall not drive, operate, or otherwise use any departmental equipment unless authorized to do so. 700.3 FILING CLAIMS FOR PERSONAL PROPERTY The police department will reimburse an employee for the loss of or damage to a personal item normally used on duty, including glasses, hearing aids, dentures, watches, clothing, and firearms if the damage or loss occurs while the person is on duty and performing assigned duties. Claims for reimbursement for damage or loss of personal property must be made on the proper form. This form is submitted to the employee's immediate supervisor. The supervisor may require a written memo of the loss or damage. Garden Grove Police Department Policy Manual Department Owned and Personal Property Copyright Lexipol, LLC 2022/09/20, All Rights Reserved. Published with permission by Garden Grove Police DepartmentDepartment Owned and Personal Property - 2The supervisor shall direct a memo to the appropriate Bureau Commander, which shall include the results of his/her investigation and whether the employee followed proper procedures. The supervisor's report shall address whether reasonable care was taken to prevent the loss or damage. Upon review by staff and a finding that no misconduct or negligence was involved, repair or replacement may be recommended by the Chief of Police who will then forward the claim to the Finance Department. The Department will not replace or repair luxurious or overly expensive items (jewelry, exotic equipment, etc.) that are not reasonably required as a part of work. 700.3.1 REPORTING REQUIREMENT A verbal report shall be made to the employee's immediate supervisor as soon as circumstances permit. A written report shall be submitted before the employee goes off duty or within the time frame directed by the supervisor to whom the verbal report is made. An employee must complete an Application for Reimbursement for Loss to Personal Property and Department Equipment and submit it to his Bureau Commander along with the damaged property, when practical. The employee must attach to the form a detailed list of the lost or stolen items, receipts showing purchase price, approved estimates for repair or replacement, and the police report that documents the loss or damage. Repair estimates must be reviewed by the Bureau Commander before repairs are made. The employee's immediate supervisor, Division or Unit Manager and Bureau Commander will make their recommendations, sign the form and forward the claim to the Chief of Police. If the claim is denied, the employee is informed of the reason(s) for the denial. 700.3.2 AMOUNT OF REIMBURSEMENT The amount of repair reimbursement is for the actual cost. Reimbursement for eye glasses (excluding frames) or contact lenses is the amount required for replacement. Reimbursement for clothing is for the amount of replacement, not to exceed the amounts listed below: 1. Suits or dresses $250.00 2. Eyeglass frames $200.00 3. Sports coats/suit jackets $200.00 4. Briefcase or handbag $100.00 5. Shoes $150.00 6. Slacks $150.00 7. Pen/pencil set $75.00 Garden Grove Police Department Policy Manual Department Owned and Personal Property Copyright Lexipol, LLC 2022/09/20, All Rights Reserved. Published with permission by Garden Grove Police DepartmentDepartment Owned and Personal Property - 38. Shirts or blouses $100.00 9. Ties or scarves $50.00 10. Watch repair or reimbursement is made up to$200.00 11. Cell phone repair $200.00 Underwear, socks, and panty hose are not replaced. Personnel issued uniforms are not reimbursed for