Policy Text
Procedure
321Garden Grove Police Department
Procedures Manual
Copyright Lexipol, LLC 2022/06/27, All Rights Reserved.
Published with permission by Garden Grove Police
DepartmentInformation Technology Use Procedures - 1Information Technology Use Procedures
321.1 PURPOSE AND SCOPE
This procedure will establish guidelines to regulate the content and use of the department's
computer equipment and software. This procedure governs the use of all department computers,
whether or not connect to the network.
321.2 RESTRICTED USE
Each employee shall ensure that their computer is protected through the use of passwords.
Employees should adhere to the following guidelines
(a)Use a password that you will be able to remember. Once your password has been
added to the network, it cannot be retrieved.
(b)Don’t use passwords that consist of a common name, a relative’s name, your initials,
birth date, or other significant personal information.
(c)Use passwords that use at least one number or symbol - e.g.,! @, #, $, %, ^, &, *, etc.
(d)Use two-word passwords separated with a symbol
(e)Don’t write your password down or share it with anyone else.
(f)Log off of the network and your computer any time you leave your computer
unattended.
321.3 PURCHASE AND CONTROL OF DEPARTMENT SOFTWARE
It is acknowledged that it will be necessary for the department to purchase software from time to
time. Requests for the department to purchase software will be processed as follows:
(a)Submit a memorandum to the Support Services Bureau Commander which identifies
the software and describe how the program will be legitimately used within the official
business of the department.
(b)If approved, the Support Services Bureau Commander will determine the need for a
multiple-user site license.
(c)The software will be purchased by the Support Services Bureau Commander or his
designee and will be registered to the Garden Grove Police Department.
The original disks, warranty, instructions and any other paperwork will be stored with the
Department's Information Systems Technician.
321.4 HARDWARE AND PERIPHERAL ISSUES
Absolutely no hardware or peripherals will be installed or otherwise connected, either internally or
externally, into any department computer without prior approval of the Support Services Bureau
Commander. Requests to add hardware or peripherals shall be processed as follows:
Garden Grove Police Department
Procedures Manual
Information Technology Use Procedures
Copyright Lexipol, LLC 2022/06/27, All Rights Reserved.
Published with permission by Garden Grove Police
DepartmentInformation Technology Use Procedures - 2(a)Submit a memorandum to the Support Services Bureau Commander which identifies
the hardware and describe its legitimate use within the official business of the
department.
(b)If approved, the item will be purchased by the Support Services Bureau or his/her
designee.
(c)When appropriate, the item will be appropriately tagged as department property and
registered to the Garden Grove Police Department.
(d)The warranty, operational software, instructions, and any other paperwork will be
stored with the Department's Information Systems Technician.