Policy Text
Policy
212Garden Grove Police Department
Policy Manual
Copyright Lexipol, LLC 2022/08/15, All Rights Reserved.
Published with permission by Garden Grove Police
DepartmentInspections - 1Inspections
212.1 PURPOSE AND SCOPE
The purpose of this policy is to create and establish guidelines and procedures for the inspection
process, at both the line and the staff levels. This will provide the Chief of Police and operation
managers with the means of regularly assessing the department's efficiency and effectiveness as
well as providing information necessary to plan for change.
212.2 POLICY
Inspections are the function and responsibility of command and are an integral part of any
management system which holds members accountable for their performance. Inspections, both
line and staff, will be conducted within the police department to ensure that the integrity of the
department is maintained and that the operational policies and procedures of all units conform to
department rules and regulation and existing law.
212.3 INSPECTION PROCEDURES
212.3.1 LINE SUPERVISORY INSPECTIONS
Line inspections are performed by supervisory personnel who have direct authority and
responsibility for the operation of the unit being inspected.
Line supervisory inspections are routinely conducted on all operations, functions and facilities,
and they are of two types.
(a)Formal - Inspections which are prepared in written form and submitted to
administrative or commanding officers. These inspection reports include any specific
action taken to correct discrepancies or recommendations for long-range solutions of
deficiencies discovered during the inspection.
Formal inspections will be conducted quarterly and areas covered will include but not
limited to the following areas:
1.Appearance/grooming/uniforms
2.Required safety equipment
3.Weapons
4.Overtime usage
5.Vehicle condition and required equipment
6.Facilities
7.Property
8.Operational procedures
Garden Grove Police Department
Policy Manual
Inspections
Copyright Lexipol, LLC 2022/08/15, All Rights Reserved.
Published with permission by Garden Grove Police
DepartmentInspections - 2Follow-up and corrective reports are the responsibility of the unit commander
and will accompany the inspection sheets up the chain of command.
(b)Informal - Inspections conducted by supervisory officers during routine operations to
ensure that department policy and procedures are adhered to. Immediate action is
taken by the inspecting supervisor to correct discrepancies. A written inspection report
is not routinely prepared.
212.3.2 STAFF INSPECTIONS
Inspections are conducted by staff members from a unit having no direct supervisory authority or
responsibility for the operation of the unit being inspected.
The Chief of Police or Bureau Commanders will appoint or designate mid-level managers or
supervisors within their command to conduct administrative staff inspections of functional units.
Written notification will generally be made to appropriate commanders at least 14 days prior to
initiating an inspection. Only under special circumstances and only at the direction of the Chief of
Police may an unannounced staff inspection be conducted.
Staff inspections will consist of the following:
(a)Evaluate unit policies and procedures to determine if they are correct, accurate and
adequately documented in written form.
(b)Evaluate effectiveness of operational procedures to determine if unit objectives are
being attained.
(c)Examine and evaluate accounting procedures utilized to control materials, supplies
and any associated monies.
(d)Evaluate unit operations to determine if department policies and procedures are being
complied with.
These inspections may be one of two types:
(a)General Inspection - An inspection of a cross-section of operational functions and
procedures of a particular unit or command.
(b)Specific Inspection - An examination and evaluation of a single function or operational
procedure performed either by a single unit or as a process by several units.
A written inspection report format should be prepared prior to the inspection as a guide to
a complete staff inspection. The following components should be considered in preparing the
inspection report format, but should not limit the scope of the inspection:
(a)1. FACILITIES AND EQUIPMENT
1.General Office Condition; lighting, paint, repair
2.Office Accessibility
3.Office Security
4.Vehicles
5.Emergency Equipment
Garden Grove Police Department
Policy Manual
Inspections
Copyright Lexipol, LLC 2022/08/15, All Rights Reserved.
Published with permission by Garden Grove Police
DepartmentInspections - 36.Police Equipment
7.Furniture
8.Computers and Other Office Equipment
9.Files and Other Document Material
(b)PERSONNEL
1.In-service Training Requirements
2.Supervisory Personnel
3.Support Personnel
4.Attendance/Overtime
5.Uniform/Clothing
6.Current Driver's License/Police Identification
7.Morale, Discipline and Productivity
8.Knowledge of/Participation in Goals and Objectives
(c)ADMINISTRATIVE AND OPERATIONAL ACTIVITIES
1.Compliance with Applicable Accreditation Standards
2.Compliance with Policies
3.Compliance with Unit Operations Manual
4.Planning Responsibilities; goals, long-term and short-term plans
5.Fiscal Responsibility
6.Quality of Management and Supervision
7.Scheduling, Deployment, Allocation, Distribution
8.Cooperation with Other Units, Departments and Agencies
9.Display/Possession of Current Department Policies
212.3.3 CONCLUSION OF THE INSPECTION
At the conclusion of the staff inspection, the inspecting officer(s) will meet with the unit manager
and will verbally provide a summary of the inspection with highlights of its findings. As with the
entire inspection process, this will be a non-adversarial meeting, keeping it as positive and upbeat
as possible. Upon concluding the inspection and the exit interview, the inspection officer will begin
compiling all the documentation