Policy Text
Policy
209Garden Grove Police Department
Policy Manual
Copyright Lexipol, LLC 2022/05/18, All Rights Reserved.
Published with permission by Garden Grove Police
DepartmentCommunity Donations - 1Community Donations
209.1 PURPOSE AND SCOPE
The purpose of this Policy is to establish department policy for the solicitation and/or acceptance
of community donations.
209.2 POLICY
It shall be the policy of this department that all personnel, sworn and civilian, full or part- time,
shall obtain prior approval from the Chief of Police before soliciting businesses, organizations,
service clubs, or individuals to donate money, food, products, clothing or services to the Garden
Grove Police Department. Personnel receiving donations shall ensure that a Donation Receipt/
Tracking Slip is completed. Employees shall not accept cash donations in the field. Cash
donations may be made at the report desk in the Police Department lobby where a receipt will be
issued. Special Holiday toy drives, etc. approved by the police department do not require Donation
Receipt/Tracking Slips.
Donations are gifts or consideration given to the Police Department that primarily benefits the
community or the Police Department as a whole.
209.3 PROCEDURE
Employees shall obtain prior approval from the Chief of Police, by submitting a memo through
the chain of command, before soliciting donations from the community. The memo should clearly
state the purpose and intended use of the donation and list potential businesses, organizations,
or individuals that will be solicited. Upon receiving written authorization from the Chief of Police,
employees should clearly state the purpose and intended use of the donation to the business,
organization, or individual at the time of the solicitation. Once a donation is received, a Donation
Receipt/Tracking Slip must be completed. Donations from the community shall be used only for
their intended purpose as noted on the Donation Receipt.
209.4 DONATION RECEIPT/TRACKING SLIP
The Donation/Receipt Tracking Slip and routing procedure is intended to ensure that proper
acknowledgment and appreciation is provided to the community for donations. It is also designed
to account for donations accepted and the appropriate distribution of those donations. The
following procedures should be observed when accepting donations and completing the Donations
Receipt/Tracking Slip.
209.5 FOOD OR CONSUMABLE GOODS
Food intended for employees’ consumption should be taken to the employees’ lounge. Small items
(stuffed animals, etc.) shall be taken to the Division Commanders for appropriate distribution.
(a)Give NCR receipt to the donor(s).
(b)Card stock copy routed to the Division Commander for disposition.
Garden Grove Police Department
Policy Manual
Community Donations
Copyright Lexipol, LLC 2022/05/18, All Rights Reserved.
Published with permission by Garden Grove Police
DepartmentCommunity Donations - 2(c)Card stock copy routed to Chief’s Office for acknowledgment letter.
(d)Card stock copy routed to the Administrative Services Bureau Commander for filing.
209.6 CASH DONATIONS
The Front Desk personnel may only accept cash donations. Employees shall not accept cash
donations in the field without prior Division Commander Approval.
(a)Give NCR receipt to the donor(s).
(b)Cash donation and card stock copy will be routed to Budget Analyst for Trust Fund
coding and deposit.
(c)Card stock copy routed to Chief’s Office for acknowledgment letter.
(d)Card stock copy routed to East/West Division Commander.
(e)Card stock copy routed to Community Policing Commander.
(f)Card stock copy routed to the Administrative Services Bureau Commander for filing.
209.7 EQUIPMENT AND PROPERTY
(a)Donations shall be taken to the appropriate Division Commander.
(b)Give NCR receipt to the donor(s).
(c)Cash donation and card stock copy will be routed to Budget Analyst for City property
number issuance.
(d)Card stock copy routed to Chief’s Office for acknowledgment letter.
(e)Card stock copy routed to East/West Division Commander
(f)Card stock copy routed to Community Policing Commander.
(g)Card stock copy routed to the Administrative Services Bureau Commander for filing.
209.8 DONATIONS NOT INTENDED FOR RECEIPT BY THE POLICE DEPARTMENT
Employees, or groups of employees, who solicit funds that are not intended for receipt by the
Police Department must do so while off duty and not within any City owned or leased building.
Employees, or groups of employees, engaged in such activity may not use any Garden Grove
Police Department equipment, uniform, badge, shoulder patch, official identification card, business
card, insignia, decal, or logo in any effort to solicit funds, including written or verbal solicitations.
This prohibition includes using any Garden Grove Police Department equipment, uniform, badge,
shoulder patch, official identification card, business card, insignia, decal, or logo with the badge
number or the Police Department name crossed out or obscured.
All such solicitations must include a statement identifying the employee or employee group that is
seeking the contributions and expressing that the Garden Grove Police Department is a separate
agency not affiliated with the solicitation.