Policy Text
Policy
1020Garden Grove Police Department
Policy Manual
Copyright Lexipol, LLC 2022/08/25, All Rights Reserved.
Published with permission by Garden Grove Police
DepartmentOvertime Compensation Requests - 1Overtime Compensation Requests
1020.1 PURPOSE AND SCOPE
It is the policy of the Department to compensate non-exempt salaried employees who work
authorized overtime either by payment of wages as agreed and in effect through the Memorandum
of Understanding (MOU), or by the allowance of accrual of compensatory time off. In order to
qualify for either, the employee must complete and submit a Request for Overtime Payment as
soon as practical after overtime is worked.
1020.1.1 DEPARTMENT POLICY
Because of the nature of police work, and the specific needs of the Department, a degree of
flexibility concerning overtime policies must be maintained.
Non-exempt employees are not authorized to volunteer work time to the Department. All requests
to work overtime shall be approved in advance by a supervisor. If circumstances do not permit
prior approval, then approval shall be sought as soon as practical during the overtime shift and in
no case later than the end of shift in which the overtime is worked.
Short periods of work at the end of the normal duty day (e.g., less than one hour in duration) may
be handled unofficially between the supervisor and the employee by flexing a subsequent shift
schedule to compensate for the time worked rather than by submitting requests for overtime.
The individual employee may request compensatory time in lieu of receiving overtime payment,
however, the employee may not exceed 300 hours of compensatory time.
1020.2 REQUEST FOR OVERTIME COMPENSATION
Prior authorization for the use of overtime must be approved by a supervisor. Prior authorization is
not required for scheduled court appearances, court standby, range qualification, and dispatched
"late" calls for service.
1020.2.1 SUPERVISORS RESPONSIBILITY
The supervisor who verifies the overtime earned shall verify that the overtime was worked before
approving the request.
After the entry has been made on the employee's timesheet, the overtime request is forwarded to
the employee's Bureau Commander for review and final approval.
1020.2.2 BUREAU COMMANDERS RESPONSIBILITY
Bureau Commanders, after approving timesheet(s), will then forward them to the Chief of Police
for review.
1020.3 ACCOUNTING FOR OVERTIME WORKED
Employees are to record the actual time worked in an overtime status. In some cases, the
Memorandum of Understanding provides that a minimum number of hours will be paid, (e.g., two
hours for Court, two hours for call-ins).
Garden Grove Police Department
Policy Manual
Overtime Compensation Requests
Copyright Lexipol, LLC 2022/08/25, All Rights Reserved.
Published with permission by Garden Grove Police
DepartmentOvertime Compensation Requests - 21020.3.1 VARIATION IN TIME REPORTED
Where two or more employees are assigned to the same activity, case, or court trial and the
amount of time for which payment is requested varies from that reported by the other officer,
the Division Lieutenant or other approving supervisor may require each employee to include the
reason for the variation on the overtime request.
1020.4 ACCRUAL OF OVERTIME
Employees represented by the Garden Grove Chapter of the Orange County Employee's
Association and the Garden Grove Police Association will accrue overtime/compensatory time in
accordance with the terms and conditions of the current memorandums of understanding (MOU).
Part-time employees are not eligible to accrue overtime compensation.
1020.5 OVERTIME RESTRICTIONS
Employees shall not work more than 15 hours during any one day and shall not report for duty with
less than nine hours off between duty shifts. Exceptions to this are mandatory court appearances,
scheduled training sessions, and emergency conditions.
1020.6 TIME CHANGE POLICY
Any personnel assigned to duty when the time change occurs (0200 hours) shall charge their time
as follows:
In the spring when the clock is changed from standard time to daylight-saving time, one hour is
lost. Employees shall indicate one hour of compensation time off on the time sheet.
In the fall when the clock is changed from daylight-saving time to standard time, one hour is gained.
Employees shall receive one hour of premium overtime.