Policy Text
Policy
1007Garden Grove Police Department
Policy Manual
Copyright Lexipol, LLC 2023/02/16, All Rights Reserved.
Published with permission by Garden Grove Police
DepartmentSick Leave - 1Sick Leave
1007.1 PURPOSE AND SCOPE
This policy provides general guidance regarding the use and processing of sick leave. The accrual
and terms of use of sick leave for eligible employees are detailed in the City personnel manual
or applicable collective bargaining agreement.
This policy is not intended to cover all types of sick or other leaves. For example, employees may
be entitled to additional paid or unpaid leave for certain family and medical reasons as provided
for in the Family and Medical Leave Act (FMLA) (29 USC § 2601 et seq.), the California Family
Rights Act, leave for victims of crime or abuse, or for organ or bone marrow donor procedures (29
CFR 825; Government Code § 12945.2; Labor Code § 230.1; Labor Code § 1510).
1007.2 POLICY
It is the policy of the Garden Grove Police Department to provide eligible employees with a sick
leave benefit.
1007.3 USE OF SICK LEAVE
Sick leave accrual and other benefits relating to sick leave are established in the current
Memorandums of Understanding between the City of Garden Grove and the Garden Grove Police
Association and the City of Garden Grove and the Garden Grove Chapter of the Orange County
Employees' Association.
Sick leave is intended to be used for qualified absences. Sick leave is not considered vacation.
Abuse of sick leave may result in discipline, denial of sick leave benefits, or both.
Employees on sick leave shall not engage in other employment or self-employment or participate
in any sport, hobby, recreational activity or other activity that may impede recovery from the injury
or illness (see Outside Employment Policy).
Qualified appointments should be scheduled during a member’s non-working hours when it is
reasonable to do so.
1007.3.1 NOTIFICATION
All members should notify the on-duty Patrol Sergeant, Division Lieutenant, or their supervisor
as soon as they are aware that they will not be able to report to work and no less than one hour
before the start of their scheduled shifts. If, due to an emergency, a member is unable to contact
the supervisor, every effort should be made to have a representative for the member contact the
supervisor (Labor Code § 246 ).
When the necessity to be absent from work is foreseeable, such as planned medical appointments
or treatments, the member shall, whenever possible and practicable, provide the Department with
no less than 30 days' notice of the impending absence (Labor Code § 246).
Garden Grove Police Department
Policy Manual
Sick Leave
Copyright Lexipol, LLC 2023/02/16, All Rights Reserved.
Published with permission by Garden Grove Police
DepartmentSick Leave - 2Upon return to work, members are responsible for ensuring their time off was appropriately
accounted for, and for completing and submitting the required documentation describing the type
of time off used and the specific amount of time taken.
Either the on-duty Patrol Sergeant, Division Lieutenant, or their respective supervisor shall indicate
via an online entry onto the Intime Scheduling Engine (ISE) the reason why the employee will be
absent from work (i.e. illness, injury, or other emergency).
A Proof of Illness Certificate may be requested by the City Personnel Director under the guidelines
established by the City of Garden Grove and specified in the Memorandums of Understanding
between the City of Garden Grove and the Garden Grove Police Association and the City of
Garden Grove and the Garden Grove Chapter of the Orange County Employees' Association.
Part-time employees who are eligible for sick leave benefits shall abide by this Policy.
1007.4 EXTENDED ABSENCE
Members absent from duty for more than three consecutive days may be required to furnish a
statement from a health care provider supporting the need to be absent and/or the ability to return
to work. Members on an extended absence shall, if possible, contact their supervisor at specified
intervals to provide an update on their absence and expected date of return.
Nothing in this section precludes a supervisor from requiring, with cause, a health care provider’s
statement for an absence of three or fewer days after the first three days of paid sick leave are
used in a 12-month period.
1007.5 SUPERVISOR RESPONSIBILITIES
The responsibilities of supervisors include, but are not limited to:
(a)Monitoring and regularly reviewing the attendance of those under their command to
ensure that the use of sick leave and absences is consistent with this policy.
(b)Attempting to determine whether an absence of four or more days may qualify as
family medical leave and consulting with legal counsel or the Human Resources as
appropriate.
(c)Addressing absences and sick leave use in the member’s performance evaluation
when excessive or unusual use has:
1.Negatively affected the member’s performance or ability to complete assigned
duties.
2.Negatively affected department operations.
(d)When appropriate, counseling members regarding excessive absences and/or
inappropriate use of sick leave.
(e)Referring eligible members to an available employee assistance program when
appropriate.
Garden Grove Police Department
Policy Manual
Sick Leave
Copyright Lexipol, LLC 2023/02/16, All Rights Reserved.
Published with permission by Garden Grove Police
DepartmentSick Leave - 31007.6 REQUIRED NOTICES
The Human Resources Director shall ensure:
(a)Written notice of the amount of paid sick leave available is provided to employees as
provided in Labor Code § 246.
(b)A poster is