61664108.pdf

\n\n--- Page 1 ---\n\nGAINESVILLE POLICE DEPARTMENT GENERAL ORDER TITLE ACCREDITATION Written Directive System CALEA 12.2.1(a-i); 12.2.2(a-c); 54.1.1.(e); 82.1.3 PRIOR REVISIONS 04/23/08, 02/27/12, 04/13/20 PROPONENT UNIT ATTACHMENTS: Accreditation Unit -General Order Template; -Manual Template; -Training Order Template; -Personnel Order Template; -Admin Memo Template; -Special Order Template; -Legal Bulletin Template NUMBER ISSUE DATE REVISION DATE TOTAL PAGES 12.2 07/01/98 08/13/2024 17 I. PURPOSE: A Written Directive System establishes the lines of communication, authority and accountability within the agency. Written Directives include information to help guide and direct agency policy and procedure in an efficient manner. This system is designed to be an informative resource and provide reasonable guidelines for all members. II. POLICY: It is the policy of the Gainesville Police Department to provide all members with written directives. These directives are intended to provide members with a clear understanding of issues related to the performance of their duties, to communicate changes that occur within the organization, and to establish a set of guidelines to most effective serve the community of Gainesville. [CALEA 12.2.1.a] III. DEFINITIONS: Written Directive: Any written document used to guide or affect the performance or conduct of agency employees. The term includes policies, procedures, rules and regulations general orders, special orders, memorandums, and instructional material. General Order: A written order stating a policy, procedure, rule, or regulation that guides a member’s behavior, implements and guides the Department’s operations, or addresses a specific Department goal. General Orders shall be collectively known as the Department Manual. Legal Bulletin: A bulletin which informs or instructs members on legal aspects of laws and court rulings pertinent to the police mission. Training Order: A document which informs and directs Department members to attend specific training sessions. Personnel Order: A directive announcing promotions, transfers, and other personnel issues. Bureau Directive: A directive constructed at the Bureau level or below which directs specific groups of people in the operations of their areas.\n\n--- Page 2 ---\n\nGAINESVILLE POLICE DEPARTMENT Bargaining Unit Agreement: Contractual agreements ratified between the City and each of the three recognized bargaining units (the Police Benevolent Association, the Fraternal Order of Police and the Communications Workers of America). Admin Memoranda: Additions or amendments to existing Departmental directives that include policy statements, clarifications, revisions or other orders issued via memorandum. These are issued either by the Chief and are enforced as though they were part of the Department Manual, or Bureau commanders to supplement directives in their bureaus. [CALEA 12.2.1.g.h] General Memoranda: Written information not warranting a formal order used to direct any or all personnel of Gainesville Police Department in specific situations. Special Orders: A written statement of police or procedure regarding a specific circumstance or event that is of a temporary or self-cancelling nature (Hurricanes etc.). Self-canceling Special Orders will have an effective cancellation date. After the date has passed, the particular Special Order may be discarded. Special Orders may not be used to permanently dictate policy or procedures. Special Orders may be issued by Command level personnel for areas pertaining to their specific areas of responsibility. The issuing authority shall retain the original special order and a copy of the Special Order shall be forwarded to the Accreditation Unit. [CALEA 12.2.1.h] Standard Operating Procedures Manual: A directive that affects only a specific segment of the organization (Canine,SRO, etc.). They give a working knowledge of how day-to-day functions of the component are conducted. [CALEA 12.2.1.h] Rules and Regulations: A set of specific requirements or limitations to which all employees must adhere. They are the most narrowly drawn of written directives that allow for the least amount of interpretation. They represent precise commands, which members are to obey to the letter. [CALEA 12.2.1.g] Policy Statement: A broad statement of principles of the department. [CALEA 12.2.1.f] Procedure: A written directive that provides methods, guidelines, or instructions for carrying out agency activities. A procedure may be mandatory in tone by using “will” or “shall” rather than “should” or “may”. Procedures sometimes allow some latitude and discretion in carrying out an activity. [CALEA 12.2.1.g.h] City of Gainesville Policies and Procedures: In addition to departmental directives, all employees are obligated to comply with policies set forth in the City of Gainesville Policies and Procedures Manuals. [CALEA 12.2.1.f] Power DMS: A document management software program that provides electronic archival and distribution of directives. It also provides an electronic receipt and testing system that can be assigned to all or specific members. Shall or will: Indicates a mandatory action. Should: Indicates a generally required or expected action, absent a rational basis for failing to conform. IV. PROCEDURE 2\n\n--- Page 3 ---\n\nGAINESVILLE POLICE DEPARTMENT A. Proprietary Control: The Department retains control over all written directives that are official publications of the Gainesville Police Department. B. Issuing Authority: The rules, regulations, policies and procedures in the written directive system are made at the discretion of the Chief of Police or designee, who may issue, rescind, expand, overrule, or change any and all rules and regulations not subject to outside statutory, ordinance, policy, bargaining unit or other administrative or legislative restriction.[CALEA 12.2.1.b & 12.2.1.c] 1. General Orders will be issued by the Chief of Police; 2. Bureau/Division/Unit Manuals will be issued by the Chief of Police; 3. Training Orders will be issued by the Chief of Police; 4. Personnel Orders will be issued by the Chief of Police; 5. Special Orders: may be issued by the Chief of Police, Assistant Chief(s), and Branch/Bureau/Division/Section/Unit Commander. 6. Legal Bulletins will be issued by the Legal Advisor. C. Format: All general orders, special orders and standard operating procedures shall be formatted in a consistent manner. A header will be utilized on the first page of all directives to identity key information about the directive. [CALEA 12.2.1.d] 1. General Orders: The format found in Attachment A shall be used for all General Orders. 2. Standard Operation Procedure Manual (Bureau/Division/Unit Manuals): The format found in Attachment B shall be used for all Manuals. 3. Administrative Memorandum: The format found in Attachment C shall be used for all Legal Bulletins. 4. Legal Bulletins: The format found in Attachment D shall be used for all Legal Bulletins. 5. Training Orders: The format found in Attachment E shall be used for all Training Orders. 6. Personnel Orders: The format found in Attachment F shall be used for all Personnel Orders. 7. Special Orders: The format found in Attachment G shall be used for Special Orders. D. Policy Development, Review, & Modification 1. General Orders: The Accreditation Manager will review, update, purge, or revise policies and procedures as necessary. If a directive needs to be or has been updated, it will be submitted for Command Staff review, as delineated in this 3\n\n--- Page 4 ---\n\nGAINESVILLE POLICE DEPARTMENT directive. Deputy Chiefs/Bureau Commanders shall oversee an annual review of all directives. [C.A.L.E.A. 12.2.1.i] Directives dealing with high liability procedures may be reviewed more frequently. Directives may also be modified or reviewed more frequently, depending upon need, court decisions, new legislation, or other factors that may have an effect on the directive. The Dep