56865742.pdf

\n\n--- Page 1 ---\n\nGAINESVILLE POLICE DEPARTMENT GENERAL ORDER TITLE ACCREDITATION Field Reporting and Management CALEA 82.2.1.a-e, 82.2.2.a-e, 82.2.3 PROPONENT UNIT PRIOR REVISIONS Logistics Division- Records Unit 8/21/09,1/09/12, 1/02/14 3/23/20 ATTACHMENT: 0 NUMBER ISSUE DATE REVISION DATE TOTAL PAGES 82.2 07/01/98 12/31/2023 13 I. PURPOSE: This Order establishes incident reporting policies and procedures. II. POLICY: The Gainesville Police Department shall develop and maintain a reporting system that accurately creates, reviews, and distributes police reports. III. PROCEDURES: A. Report Processing: All calls-for-service and officer-initiated calls shall be assigned an incident number. The Communication Unit shall assign this number at the time the incident is reported. Each number shall be separate and distinct for each incident. (CALEA 82.2.3) 1. All incidents listed below that occur within the Gainesville Police Department service area shall be reported, to include, but not be limited to, the following: i. All citizens' request for services; (CALEA 82.2.2.a.b) ii. Incidents resulting in an employee being dispatched or assigned, to include follow-ups; (CALEA 82.2.2.c) iii. Criminal and non-criminal cases initiated by law enforcement officers; (CALEA 82.2.2.d) iv. Incidents involving arrest, citations or ordinance violation citations. (CALEA 82.2.2e) 2. Reporting can be by way of, but not limited to, incident, offense, arrest, narrative, persons, property, vehicle, or supplemental reports. B. Field Reports: A field report is an arrest, offense, FIR, or other report prepared by sworn personnel, tele-serve operators and PSTs. All field reports shall be reviewed and approved by the Sergeant or designee. The Sergeant or designee shall document their approval in the Field Based Reporting system or by initialing the report if hand written in the appropriate block prior to placing the report in the Records box for filing. 1\n\n--- Page 2 ---\n\nGAINESVILLE POLICE DEPARTMENT GENERAL ORDER C. Original Documents: Original documents shall remain within the Records Division. The only exception would be written statements made by an offender, which must be submitted as evidence to Property and Evidence. Officers can retrieve the original sworn complaint from the Records Division upon completion of the required form with an explanation for the removal of this form. D. Case-Number-Only Incidents: Very specific incidents have been approved for tracking by case number only and will not require a report. The case number and incident history will serve as the record that the incident was reported to police. 1. Lost Property: This option may be used for reporting lost personal property items for which a follow-up is not indicated or the owner cannot provide a unique serial number, or owner applied number for the item. 2. Incidents indicating that a theft occurred shall be documented on an investigative report. i. The receiving member shall enter the pertinent information into the computer and assign the call to a telephone report position: (front desk, Tel-serve, etc.). ii. The reporting member shall complete the call and provide the complainant with the related case report number. a. Include in the incident history: a case number; the required complainant information (name, gender, date of birth, address, etc); location of occurrence, if known; a brief synopsis of the incident and estimated value of the property; and a code ‘J’ clearance. b. A print-out of the incident history will serve as the complainant’s copy of the report. c. If requested, provide the print-out on-scene (at the desk) or by mail. E. Incident / Investigation Reports: 1. The member assigned to any of the following incidents occurring under the Department’s jurisdiction shall write a report or ensure that a report is written by another member, or is otherwise officially documented as required by this Order [CALEA 82.2.1.a]: i. Crimes (misdemeanor, felony) 2\n\n--- Page 3 ---\n\nGAINESVILLE POLICE DEPARTMENT GENERAL ORDER ii. Vehicle crashes (according to reporting criteria listed in Department Manual; G.O. 61.6 and G.O. 61.7), iii. When handcuffs or other physical restraints are used to detain a citizen, iv. Arrests, including a warrant and Notice-to-Appear (NTA); Exceptions: A Notice to Appear may be used in lieu of an Incident / Investigation Report for the following cases: 1. Open Containers: a. Hours. A person may possess and consume an open container of an alcoholic beverage outside of the licensed premises of an alcoholic beverage establishment, only within the hours of 8:00 a.m. to 12:00 a.m. Extended hours of consumption for special events may be granted pursuant to applicable sections of the Code of Ordinances. b. Glass container prohibition. Open containers of alcoholic beverages possessed or consumed outside within the arts, culture, and entertainment districts must not be made of glass. c. Notice of boundaries. Alcoholic beverage establishments shall post, at all points of egress from the licensed premises, a map of the boundaries of the arts, culture, and entertainment district in which it is located. Alcoholic beverage establishments shall also provide, either in electronic or paper form, a map of the arts, culture, and entertainment district upon request. (LB-2023-11-Open Container Ordinance Map P.12). d. Enforcement. Any person or alcoholic beverage establishment not in compliance with any provision of this article will be subject to the penalties designated in sections 1-9 or 2-339 of the Code of Ordinances. Each violation will be considered a separate offense, which can be prosecuted separately. e. Possession of Alcohol by persons less than 21 years of age, (If the offender is at least 18 years old). f. Possession of alcohol in a city owned park. 2. A Civil Citation may be used for the following violations: i. Open Container ii. Public Urination iii. Certain Noise Violations 3\n\n--- Page 4 ---\n\nGAINESVILLE POLICE DEPARTMENT GENERAL ORDER B. In general, a Civil Citation should be issued as opposed to a Notice to Appear or physical arrest for violation of the City Ordinances, specifically open container violations. The following is a list of guidelines to issue a civil citation in lieu of a criminal charge/Notice to Appear. i. No related Criminal Offense ii. No order maintenance or crowd management issues associated with the violation. iii. Offender has valid identification, or is verifiable through DAVID. iv. Offender does not have a prior history of failure to appear. C. A Civil Citation will NOT be used if: i. The offender is aggressive or hostile towards officers or citizens. ii. The offender attempts to conceal or destroy evidence of the violation or other criminal act. iii. The offender takes flight or attempts to evade detainment. iv. Related criminal offenses such as trespass, possession of alcohol by a person under 21, narcotics, etc. v. The offender has received an open container citation within the preceding year. vi. Refusal to sign a civil citation. (Also See GO 1.3 Arrests). 3. UTC (Uniform Traffic Citation): a. A UTC serves as the charging document (in accordance with GO 61.1). b. When a UTC or NTA is utilized as the charging document the officer is required to document the use of handcuffs (or other approved physical restraints) on the charging document, if applicable (as stated in GO 1.3 Arrests). v. Trespass and trespass warnings. For a trespass warning procedures in GO 40.37 Trespassing shall be followed. a. Arrests made subsequent to a trespass warning being issued (as a return to the location from which the person was originally warned) are to be recorded on an Incident / Investigative Report under a NEW case report (CR) number rather than on a supplement to the original case report number. b. The reporting member shall reference the original case report number in the arrest report. 4\n\n--- Page 5 ---\n\nGAINESVILLE POLICE DEPARTMENT GENERAL ORDER c. I