43937085.pdf

\n\n--- Page 1 ---\n\nGAINESVILLE POLICE DEPARTMENT GENERAL ORDER TITLE ACCREDITATION Line Inspections CALEA 53.1.1(a-e) PRIOR REVISIONS 12/01/98; 12/07/05; 04/28/15 PROPONENT UNIT ATTACHMENT: Police Chief Inspector’s Office NUMBER ISSUE DATE REVISION DATE TOTAL PAGES 53.1 07/01/1998 07/03/2019 4 I. PURPOSE: This Order provides procedures and assigns responsibilities for conducting inspections of Departmental resources, such as, facilities, vehicles, and equipment. II. POLICY: The Gainesville Police Department shall develop and implement a line inspection procedure to ensure that all employees (sworn and non-sworn) are acting in concert with agency requirements in such areas as personal appearance, use and maintenance of equipment, and adherence to agency directives and orders. The inspection function shall also evaluate the status and conditions of the physical facility. III. DEFINITIONS: A. Formal: Quarterly and annual inspections that are documented on inspection forms. B. Informal: Inspections that occur at the discretion of supervisors. The occurrence of the inspections shall be documented on shift status or other division reporting. IV. PROCEDURE: A. Line Inspections: 1. Inspections of line functions shall be conducted to determine if: i. Personnel are carrying the required, assigned equipment (such as uniforms, guns, vehicles, radios, etc); ii. Personnel are caring for issued equipment, and that all equipment is in adequate working/operating condition; iii. Ensure expiration dates are not exceeded for less-lethal weapons. iv. The equipment is in good appearance; v. Members are complying with personnel grooming and appearance standards (e.g., cleanliness, hair style, etc.). vi. Facilities (work areas, supplies, lockers, desks).\n\n--- Page 2 ---\n\nGAINESVILLE POLICE DEPARTMENT B. Method: Line inspections shall be conducted as directed by the bureau commander and, at a minimum, shall identify compliance, non-compliance, corrections needed, and corrections taken. Supervisors shall conduct line inspections by physically examining the member and equipment.[CALEA 53.1.1.a] C. Scope 1. Informal Inspections: Informal inspections are limited in scope in that they only examine a sample of bureau members and/or a limited number of equipment items and grooming standards. The specific inspections do not normally need to be documented; however, that they were conducted shall be documented in the shift/division status report. 2. Formal Inspections: Formal inspections are broad in that they are formally documented and examine all bureau members and all associated equipment and personnel grooming standards. Sworn members not assigned to patrol, shall report to work in full duty uniform for the quarterly inspections. Method: Through a physical survey, the inspecting supervisor will note on the report: a. Whether the member possessed the equipment or met the grooming/uniform standards. b. The equipment’s condition (if applicable) c. Make recommendations for compliance (such as repair or re-issue). d. Re-inspection to ensure compliance. D. Responsibility: Inspections are conducted by immediate supervisors to ensure that uniforms, vehicles, equipment, and facilities are adequately maintained and that personal appearances are professional and acceptable. Line inspections may be carried out by any supervisor within the chain of command who may be responsible for ensuring that any substandard conditions revealed in the inspection are corrected. [CALEA 53.1.1 c] The bureau commanders or their designee(s) may order periodic line inspections. 1. Informal: Immediate supervisors shall be responsible for conducting informal inspections of personnel under their respective commands. 2. Formal: Immediate supervisors shall be responsible for conducting formal inspections under their respective commands. E. Frequency: 1. Informal Inspections: Informal line inspections shall be conducted randomly and periodically, as often as deemed necessary by the immediate supervisors controlling that particular line function. 2\n\n--- Page 3 ---\n\nGAINESVILLE POLICE DEPARTMENT 2. Formal: Formal line inspections shall will occur annually and quarterly. The. The annual inspection shall be conducted in the month of January. [CALEA 53.1.1.b] F. Written Reports: [CALEA 53.1.1.d.e] 1. Formal Inspection Forms: i. Quarterly inspection Forms: a. Supervisors shall utilize the applicable Non-Sworn or Sworn personnel quarterly inspection forms on the intranet as a guide/checklist to conducting the formal line inspection. The results of the line inspection shall be documented on the “uniform inspection form” electronic submission page on the intranet. Supervisors shall document if department members are in compliance or out of compliance. If a department member is out of compliance an explanation shall be notated with corrective action. Supervisors shall conduct a re-check and complete an additional uniform inspection form of department members who are out of compliance within the same month. If a department member receives three non-compliance quarterly evaluations in a calendar year period- a blue team entry documenting the non-compliance shall be made. b. Reports of the results of the inspections and deficiencies identified during inspections shall be forwarded to the Police Chief Inspector and Accreditation Manager. ii. Annual Inspection Form: a. Shall be documented via the Gainesville Police Department Annual Inspection form on the intranet (one per member- sworn and non-sworn), which shall consist of an equipment list that identifies the items of property to be carried or produced for inspection by the member. b. If a supervisor discovers deficiencies, he/she will be responsible for making necessary corrections in a timely manner. If a department member is has any issues or deficiencies it shall be documented with corrective action and associated dates. Supervisors shall conduct a re-check and document that the issue was resolved or corrected with corresponding dates. c. Formal line inspections shall be sent to the appropriate Bureau Commander via the chain of command. If a deficiency cannot be corrected within the scope of a Bureau Commander’s authority, a written report (memorandum) will be submitted to the Bureau Commander. d. Bureau Commanders receiving formal inspection reports will ensure the suitable corrective action is taken. Each level in the chain of command addressing the deficiency will document their actions. e. Each bureau is responsible for storing the forms electronically. 3\n\n--- Page 4 ---\n\nGAINESVILLE POLICE DEPARTMENT 2. Informal Inspections: Discrepancies and corrective measures shall be documented in an IOC to the bureau commander. A copy of the IOC shall be forwarded to the police inspector and accreditation manager. _________________________ By Order of Signed Original on File in the Accreditation Unit __________________________ Tony R. Jones Chief of Police 4