FremontPD_205_Administrative_Communications_3209021

Policy 205Fremont Police Department Administrative Communications 205.1 PURPOSE AND SCOPE Administrative communications of this department are governed by the following policies. 205.2 SPECIAL ORDER Memorandums may be issued periodically by the Chief of Police to announce and document all promotions, transfers, hiring of new personnel, separations, personnel and group commendations, or other changes in status. 205.3 CORRESPONDENCE In order to ensure that the letterhead and name of the Department are not misused, all external correspondence shall be on Department letterhead. Personnel should use Department letterhead only for official business and with approval of their supervisor. 205.4 SURVEYS All surveys made in the name of the Department shall be authorized by the Chief of Police, Deputy Chief, or a Division Commander. 205.5 EMPLOYEE IDENTIFICATION OVER THE PHONE When working over the telephone, except for investigative purposes, all personnel shall identify themselves if asked. Employees shall identify themselves in a courteous manner as soon as practicable. Example: "Hello, this is Officer Smith of the Fremont Police Department," or " Hello, this is Ms. Jones of the Fremont Police Department." Copyright Lexipol, LLC 2025/06/20, All Rights Reserved. Published with permission by Fremont Police DepartmentAdministrative Communications - 1