Policy Text
Policy
1043Fremont Police Department
Occupational Disease and Work-Related Injury
Reporting
1043.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidance for the reporting of on-duty injuries, occupational
illnesses, or deaths to Risk Management, to ensure proper medical attention is received, and
document the circumstances of the incident.
1043.1.1 DEFINITIONS
Definitions related to this policy include:
Occupational disease or work-related injury - An injury, disease or psychiatric injury arising
out of employment (Labor Code § 3208; Labor Code § 3208.3; Labor Code § 3212 et seq.).
Accident - Any occurrence from which bodily injury or property damage may result, regardless
of whether any injury or damage actually does occur (e.g., exposure where no immediate injury
is apparent).
1043.2 POLICY
The Fremont Police Department will address occupational diseases and work-related injuries
appropriately, and will comply with applicable state workers’ compensation requirements (Labor
Code § 3200 et seq.). All illness or injuries to members of this department occurring during the
scope of employment shall be reported, documented, and medically treated, if necessary, as
outlined by law, City Administrative Regulations, and this policy.
The physician of record will determine and prescribe short and long-term medical treatment of
work-connected illness or injury. In the event of a work-related illness or injury, an employee has
two options to determine the physician of record.
(a)(a) The City of Fremont designated physician is currently Fremont Urgent Care and
Kaiser Permanente Department of Occupational Medicine. Fremont Urgent Care and
Kaiser Permanente Department of Occupational Medicine shall be utilized for initial
and possibly long-term treatment of the illness or injury. Critical or life-threatening
illness or injury requiring emergency treatment, or non-critical after-hours illness
or injury requiring immediate treatment shall first be treated by an appropriate
certified emergency facility (Washington Hospital, Kaiser Permanente, Eden Hospital,
etc.), with follow-up treatment coordinated by Fremont Urgent Care and Kaiser
Permanente Department of Occupational Medicine. Fremont Urgent Care and Kaiser
Permanente Department of Occupational Medicine are capable of providing most
emergencyand non-emergency medical treatment. Employees requiring treatment for
non-life- threatening conditions during hours of operation of Fremont Urgent Care
should consult them first.
(b)In lieu of being treated by the City of Fremont's designated physician, an employee
may pre-select a personal physician of his/ her choice. Following immediate
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Occupational Disease and Work-Related Injury Reporting
emergency treatment, the pre-selected personal physician shall prescribe primary
initial and long-term medical treatment.
1.The personal physician must qualify under Title 8, California Code of
Regulations, Predesignation Regulations 9780 and 9783. The employee will be
responsible for the cost of medical care received from the personal physician if,
at the time of treatment, the personal physician is not qualified under the Labor
Code, or the illness/injury is deemed to be not job-related.
2.An employee who preselects a personal physician must have a City of Fremont
Personal Physician Pre-Selection form on file with the City of Fremont Risk
Management Department and his/her Police Department administrative file prior
to treatment.
The Police Administration will support an employee's efforts to seek authorized treatment for all
job-related illnesses and injuries. All employees who encounter difficulty in receiving authorized
treatment are encouraged to contact their Division Commander. The Division Commander will then
review the situation with Risk Management. Employees are also free to contact Risk Management
directly, if they so desire.
1043.3 RESPONSIBILITIES
1043.3.1 MEMBER RESPONSIBILITIES
Any member sustaining any occupational disease or work-related injury shall report such event
as soon as practicable, but within 24 hours, to a supervisor, and shall seek medical care when
appropriate (8 CCR 14300.35).
Any employee observing or learning of a potentially hazardous condition is to promptly report the
condition to his/her immediate supervisor.
Any employee sustaining a work-related injury or illness that requires relief from duty is required
to be examined/treated by a doctor. Any employee sustaining a work-related injury or illness that
requires relief from duty is also required to comply with departmental policies relating to the duty
to periodically call in during absences, as well as the duty to notify the Department of any change
in condition or anticipated duration of the absence. When appropriate, an employee being treated
for an on-duty injury should inform the attending physician that a modified duty assignment may
be available at the Department. Limited-service duty may be available for the employees whose
injuries prevent resumption of regular duties.
With the exception of pregnancy, a modified duty assignment should be short-term with period
review of the status for reassignment to full duty. Extensions of the modified duty assignment may
be granted by the Chief of Police in conjunction with the Risk Manager, however, the department
does not provide any permanent modified duty assignments. An injured employee or employee
who has suffered a work-related illness shall report as soon as practical to his/her immediate
supervisor the medical findings concerning the injury and the extent and duration of any work
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Fremont Police Department
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