Policy Text
Policy
1014Fremont Police Department
Reportable Event/Early Identification and
Intervention System (EIIS)
1014.1 PURPOSE AND SCOPE
The Fremont Police Department established a Reportable Event System and an Early
Identification and Intervention System (EIIS) in order to mitigate risk posed to the Police
Department, its employees, and the community. EIIS is intended to be a positive program
designed to aid supervisors and managers with identifying employee or organizational behavior
and/or performance that may benefit from intervention before it results in injuries, lawsuits,
discipline, or other negative consequences. EIIS is not a disciplinary tool; rather, it is intended to
assist employees by offering counseling, training, monitoring, and/or other resources to achieve
desirable outcomes beneficial to the organization and the community.
1014.2 POLICY
It is the policy of the Fremont Police Department to maintain Reportable Event System and an Early
Identification and Intervention System (EIIS) to provide early intervention to possible problematic
behaviors or performance deficiencies so that changes can be made prior to discipline being the
only corrective option. The EIIS is one method by which employees may be identified as possibly
needing assistance with performance and/or stress-related problems. The EIIS is intended as an
approach to highlight tendencies that may otherwise be overlooked.
All employees shall participate in the EIIS program and comply with the guidelines set forth
in this policy. Participation in the EIIS program shall not be deemed punitive, nor a formal
disciplinary process. Denial of promotion on grounds other than merit shall not be undertaken
by the department against any employee solely because that employee was referred to and/or
participated in the EIIS. This will not preclude the Chief of Police from considering the individual
incident or incidents that caused the employee to be referred to the EIIS in the promotional
process. Notwithstanding the initiation of the EIIS process, the Department retains its right and
responsibility with regard to the investigation of policy violations and the enforcement of employee
discipline.
1014.3 DEFINITIONS
Alert: An advisory notification made by the EIIS software system that an employee has exceeded
the alert threshold set for reportable events. Alerts in and of themselves are not considered
negative.
Alert Threshold: The EIIS software aggregates the number of reportable events for each
officer. The software can be programmed to initiate an advisory notification ("Alert") once a pre-
determined number of reportable events occurs over a given time period. The number at which
that alert is generated is called the "Alert Threshold." The Alert Threshold is determined by the
Chief of Police.
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Fremont Police Department
Reportable Event/Early Identification and Intervention System (EIIS)
Citizen Inquiries: Incidents that do not rise to the level of a formal complaint. Typically,
these issues are best handled at the supervisory level and may involve misunderstandings of
departmental policy, procedures, or State law.
Early Intervention and Identification System (EIIS): A system designed to alert supervisors
and managers to potential risks incurred by an employee or group of employees that may require
review. In addition, EIIS may identify patterns of concern that may require policy and/or training
review. Supervisors and managers are charged with analyzing the data provided in the EIIS
model and recommending those employees whose behavior and/or performance may benefit from
selection for intervention.
Reportable Events: Specific events/incidents such as administrative investigations, citizen
complaints and inquiries, uses of force, vehicle collisions, etc., that are required to be entered into
the reportable event system.
Reportable Event System: The reportable events system is an application designed to allow
supervisors and managers to electronically review and report employee uses of force, citizen
complaints, and other specific events outlined in this policy to the Office of Professional Standards
and Accountability (OPSA).
1014.4 REPORTABLE EVENT SYSTEM
The Fremont Police Department utilizes a Reportable Event System to collect, organize, and
track specific employee-related incidents that serve as data inputs for the Early Identification and
Intervention System (EIIS). This application-based system allows for electronic documentation
and supervisory review of key incidents, which may indicate the need for early intervention.
1014.4.1 REPORTABLE EVENT ENTRIES
Reportable event entries are mandatory for the following incident types:
(a)Administrative Investigations
(b)Citizen Complaints
(c)Citizen Inquiries
(d)Use of Force Incidents
(e)Vehicle pursuits
(f)Preventable Vehicle Collisions
(g)Negligent Discharge of Any Weapon
(h)Discharge of TASER (not to include training scenarios)
(i)Vehicle Containment Technique (VCT) with vehicle contact
(j)Body Worn Camera Not Activated
(k)WRAP Deployment
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Published with permission by Fremont Police DepartmentReportable Event/Early Identification and
Intervention System (EIIS) - 2
Fremont Police Department
Reportable Event/Early Identification and Intervention System (EIIS)
Files will be purged from the reportable event system in accordance with the City of Fremont
retention schedule, Police Department retention schedule, and state and federal law regarding
the destruction of public records.
Refer to the Reportable Event/Early Identification and Intervention System (EIIS) Procedures
(1003).
1014.5 EARLY IDENTIFICATION AND INTERVENTION