Policy Text
FLORIDA CITY POLICE DEPARTMENT
ADMINISTRATIVE DIRECTIVE 12-10
Page 1
TITLE: PROPERTY ROOM PROCEDURES
NUMBER: 12-10
EFFECTIVE: SEPTEMBER 23, 2010
REVISED: DECEMBER 05, 2023
STANDARDS: 35.01M, 35.02, 36.01, 36.02, 36.03,
36.04, 36.05, 36.06, 36.07, 36.08,
36.09, 36.10
PURPOSE
IT SHALL BE THE POLICY OF THE FLORIDA CITY
POLICE DEPARTMENT TO IMPOUND PROPERTY
AND EVIDENCE WHEN CIRCUMSTANCES
DICTATE, THIS POLICY WILL ENSURE THAT ALL
IMPOUNDED PROPERTY AND EVIDENCE IS
SAFELY KEPT AND AN ACCURATE ACCOUNT OF
ITS WHEREABOUTS MAINTAINED, WHILE IN THE
CUSTODY OF THE FLORIDA CITY POLICE
DEPARTMENT.
PROPERTY ROOM
NO PERSONNEL WILL BE ALLOWED INTO THE
PROPERTY ROOM WITHOUT APPROVAL FROM
THE CHIEF OF POLICE.
ALL PERSONNELS WHO ENTERS THE PROPERTY
ROOM WILL SIGN THEIR NAME TIME IN, TIME
OUT AND STATUS ON THE PROPERTY ROOM LOG
SHEET PROVIDED
DURING ABSENCE OF THE CHIEF OF POLICE,
THE NEXT PERSON ASSI GNED DELEGATION OF
AUTHORITY WITHIN THE CHAIN OF COMMAND
WILL SIGN AND THEIR POSITION
THE PROPERTY CUSTODIAN'S RESPONSIBILITIES
INCLUDE, BUT ARE NOT LIMITED TO:
ACCOUNTING OF THE ITEM,
ITS SAFEKEEPING, ISSUANCE, AND
DISPOSITION OF ALL PROPERTY.
THE PROPERTY CUSTODIAN WILL HAVE
POSSESSION OF ONE SET OF KEYS FOR THE
PROPERTY ROOM. WHEN THE PROPERTY
CUSTODIAN IS NOT AVAILABLE TO PERFORM
HIS DUTIES THE CHIEF OF POLICE MAY ASSIGN
ANOTHER STAFF MEMBER TO TAKE THE
RESPONSIBILITY OF THE PROPERTY ROOM.
NO OT HER PERSON WILL HAVE ACCESS TO THE
PROPERTY ROOM UNLESS SPECIFICALLY
AUTHORIZED BY THE CHIEF OF POLICE.
ANY PERSONEL WHO IS NOT ASSIGN TO THE
PROPERTY ROOM BUT HAS APPROVEL BY THE
CHIEF OF POLICE MUST BE ESCORTED WHILE IN
THE PROPERTY ROOM BY THE PROPERTY
CUSTODIAN AND MUST SIGN THE LOG
INDICATING THEIR ENTRY IN AND OUT OF THE
PROPERTY ROOM.
IN EVENT THE PROPERTY CUSTODIAN IS
TERMINATED, OR QUITS, OR RETIRES FROM THE
DEPARTMENT A FULL AND COMPLETE
INVENTORY WILL BE DONE, PREFERABLY WITH
THE OLD AND NEW CU STODIANS PRESENT.
ISSUED EQUIPMENT
ANY PROPERTY RECEIVED BY THE FLORIDA
CITY POLICE DEPARTMENT WILL BE INSPECTED
AND INVENTORIED BY THE PORPERTY CLERK.
THE INVENTORY LIST WILL INCLUDE AN
ASSIGNED NUMBER, DESCRIPTION, AND
LOCATION OF THE EUIPMENT.
A QUARTERLY REPORT WILL BE COMPLETED BY
THE PROPERTY CLERK BY THE 5TH OF THE
FOLLOWING MONTH’S (APRIL, AUGUST, AND
DECEMBER). THESE REPORTS WILL BE SENT TO
THE CHIEF OF POLICE.
ANY UPDATES THAT ARE DONE PRIOR TO THE
QUARTERLY REPORTING DATES WILL BE
FORWARD ED TO FISCAL AFFAIRS OFFICE AND
FLORIDA CITY POLICE DEPARTMENT
ADMINISTRATIVE DIRECTIVE 12-10
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THE CHIEF OF POLICE IMMEDIATELY.
THE PROPERTY CLERK WILL KEEP THE MIAMI
DADE RADIO LOG CURRENT AND WILL
FORWARD A QUARTERLY REPORT TO THE
MIAMI DADE RADIO SHOP AND THE FISCAL
AFFAIRS OFFICE.
ANY UPDATES THAT ARE DONE TO THE MIAMI
DADE RADIO LOG PRIOR TO THE QUARTERLY
REPORTING DATES WILL ALSO BE FORWARDED
TO MIAMI DADE RADIO SHOP AND THE FISCAL
AFFIRS OFFICE.
THE PROPERTY CLERK IS RESPONSIBLE FOR
KEEPING UP TO DATE CONTACT INFORMATIO N
ON VENDORS THAT ARE USED FOR
DEPARTMENTAL EQUIPMENT.
IMPOUNDED PROPERTY/EVIDENCE
ALL PROPERTY/EVIDENCE IMPOUNDED WILL BE
SUBMITTED TO PROPERTY BUREAU DURING
OPERATIONAL TIME (0800 -1200) HOURS AND
FROM (1300 -1700) HOURS, WITH THE EXCEPTION
OF BREAKS AND PUBLIC HOLIDAYS.
AFTER OPERATIONAL HOURS ALL
PROPERTY/EVIDENCE WILL BE PLACED IN THE
PROPERTY LOCKERS.
THE OFFICER WILL SECURE THE PROPERTY IN
ONE OF THE PROPERTY LOCKERS BY MAKING
SURE THE LOCK IS SECURED PROPERLY AND
THE KEY IS DROP IN THE DROP -KEY LO CKER.
PROPERTY RECEIPT
ALL PROPERTY/EVIDENCE IMPOUNDED BY
OFFICERS WILL BE DOCUMENTED ON A
PROPERTY RECEIPT.
PROPERTY RECEIPTS THAT INDICATES BIO -
HAZARDOUS MATERIAL WILL HAVE BIO -
HAZARD LABLES ON ALL PAGES OF THE
PROPERTY RECEIPT.
IT WILL BE THE “SUPERVISOR” RESPONSIBILITY
TO CHECK AND ENSURE THE PROPERTY RECEIPT IS FILLED OUT AS ACCURATELY AS POSSIBLE
THEN AFFIXES THEIR SIGNATURE ON THE