Policy Text
FLORIDA CITY POLICE DEPARTMENT
ADMINISTRATIVE DIRECTIVE 14-03
Page 1 THE PREPARATION OF THE TRAFFIC
CITATIONS DAILY TRANSMITTAL
REPORT WILL BE THE RESPONSIBILITY
OF THE RECORDS SECRETARY, OR
DESIGNEE. THIS REPORT SHALL BE
PREPARED ON DAILY BASIS EXCEPT
WHEN THE COURT IS CLOSED OR WHEN
NO CITATIONS WERE ISSUED DURING
THE AFFECTED PERIOD. NO CITATIONS
SHOULD BE HELD BY THIS DEPARTMENT
FOR LONGER THAN THREE DAYS .
THE RECORDS SECRETARY WILL OBTAIN
THE CI TATIONS FROM THE BIN IN THE
SQUAD ROOM, AND SORT THEM INTO
NUMERICAL ORDER BY DATE THE
SECRETARY WILL VERIFY THE ENTERED
AND GERERATE A TRANSMITTAL FOR
SUBMISSION.
CITATIONS ARE ENTERED INTO THE
COMPUTER SYSTEM DAILY BY THE
ISSUED OFFICE R. IF IT IS NOT POSSIBLE
TO ENTER THE CITATIONS INTO THE
DEPARTMENT COMPUTER, THE OFFICER
WILL ENTER THE CITATION ON HIS OR
HER NEXT SCHEDULED SHIFT.
THE ORGINAL COPY OF THE CITATION
(WHITE) WILL BE MAILED ALON E WITH
THE CITATION WITNESS LIST FORM IF
APPLICABLE. TRANSMITTAL AND
COPIES WILL BE FOLLOWED TO:
CLERK OF COURTS
1351 NW 12TH STREET
MIAMI, FL 33125
CITATION DISTRIBUTION
1. THE WHITE COPY (ORIGINAL) OF
THE CITATION IS MAILED TO THE
CLERK OF COURTS IF NO WH ITE
COPY OF THE CITATION IS
AVAILABLE, IT WILL BE
INDICATED ON THE
TRANSMITTAL FORM AT THE
TIME OF SUBMISSION.
2. THE PINK COPY OF THE CITATION
IS TO BE RETAINED BY THE
ISSUING OFFICER IN THE EVENT
THAT THE DEPARTMENT
COMPUTER IS NOT FUNCTIONING;
THE CITA TION SHALL BE
PHOTOCOPIED AND ATTACHED
WITH TRANSMITTAL.
3. THE YELLOW COPY OF THE
CITATION IS ISSUED TO THE
VIOLA TOR.
4. ALL OFFICERS THAT ISSUE
CITATIONS WITH COURT
APPEARANCE REUIRED MUST:
PRINT A HARD COPY OF
THE CITATION;
HAVE THE PERSON SIGN
THE CITATIO N OR
ACQUIRE THEIR THUMB
PRINT ON THE CITATION;
AT THE STATION THE
OFFICER MUST PLACE SAID
CITATION IN THE FCPD
ENVELOPE PROVIDED
WITH THE FOLLOWING
ADDRESS LABELED: MIAMI TITLE: TRAFFIC CITATION PROCESSING
NUMBER: 14-03
EFFECTIVE: JANUARY 1, 2001
REVISED : MARCH 10, 2021
STANDARDS: NONE
FLORIDA CITY POLICE DEPARTMENT
ADMINISTRATIVE DIRECTIVE 14-03
Page 2 DADE CLERK OF COURTS,
1351 NW 12 STREET, MIAMI,
FL, 33125;
THE OFFICER WILL SEAL
THE ENVELOPE;
PLACE THE ENVELOPE IN
THE FCPD
ADMINISTRATIVE OUT
GOING MAIL BOX;
THE ADMINISTRATIVE
STAFF WILL SEND THESE
ENVELOPE DAILY IN THE
OUTGOING MAIL AT THE
CITY HALL RECEPTION.
PLEASE NOTE: THE
OFFICER MUST SEND A
HARD COPY OF THE
CITATION TO, IF A CO URT
APPEARANCE IS
MANDATORY.
CANCELLATION OF TRAFFIC
CITATIONS : ANY OFFICER NEEDING TO
CANCEL A TRAFFIC CITATION, FOR ANY
REASON, MUST WRITE A MEMO AND
WRITE VOID CONSIPICUOUSLY ACROSS
THE FRONT OF THE CITATION AND
SUBMI T IT TO THE RECORDS BUREAU.
LOST OR STOLEN CITATIONS :
IF A CITATION IS LOST, STOLEN OR
DAMAGE THE OFFICER WILL
IMMEDIATELY NOTIFY HIS OR HER
SUPERVISOR AND SUBMIT A
MEMORANDUM TO THE RECORDS
BUREAU FOR THE APPROPRIATE ACTION
ALL VOID, DAMAGEED AND LOST
CITATIONS ARE MAILED TO:
FLORIDA DEPARTMENT OF HIGHWAY
SAFETY & MOTOR VEHICLE
CITATION DIVISION
2900 APALACHEE PARKWAY
TALLAHASSEE, FL 323 99-0500 ATTN: MAILSTOP 89
AUDITING PROCEDURES:
THE RECORDS SECRETARY WILL
MAINTAIN A LISTING OF ALL CITATION
BOOKS ASSIGNED TO THE FLORIDA
CITY POLICE DEPARTMENT. THIS
LISTING WILL BE PERIODICALLY
CHECKED AGAINST THOSE CITATION
BOOKS ISSUE TO OFFICERS AND THOSE
WHICH REMAIN UNISSED. AND
DISCREPANCIES WIL BE REPORTED TO
THE SUPERVISOR IMMEDIATELY FOR
FOLLOW - UP INVESTIGATION.
SECURE STORAGE
THE UNISSUED CITATIONS, CITATION
LOG SHEET, OFFICER RECEIPT FOR
CITTION BOOKLET, AND AUDIT
DOCUMENTATION, VOIDED CITATION
DOCUMENTATION ARE KEPT IN A