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8.11 PERSONNEL ISSUES Page 1 of 20 EDGEWOOD POLICE DEPARTMENT GENERAL ORDER # 8.11 PERSONNEL ISSUES Revised Date: April 1, 2024 The purpose of this policy is to delineate the department policy with regards to personnel issues. This General Order consists of the following numbered sections: I. Scope II. Attendance Provisions III. Armed Forces Leave IV. Jury/Witness Duty V. Tasking Sheets VI. Suspension Without Pay VII. Service Connected Disability/Worker’s Compensation Claims VIII. Family and Medical Leave IX. Light Duty Status X. Leave XI. Drug Free Workplace and Drug and Alcohol Testing XII. Americans With Disabilities Act XIII. Resignation/Termination XIV. Miscellaneous Issues I. SCOPE The purpose of this policy is to provide direction for department personnel with regards to personnel issues and court appearances. It is the policy of the department that appearances in criminal court and related hearings and depositions are mandatory and a necessary duty and responsibility of department personnel. II. ATTENDANCE PROVISIONS A. Workday and workweek 1. The workweek shall be determined by the position title of the employee . 2. The Chief of Police has the autho rity to establish the time and duration of working hours provided the total scheduled work period hours are consistent with the authorized position title. 3. The department shall maintain written records of work schedules. a. The work schedule shall be published on a monthly basis. 8.11 PERSONNEL ISSUES Page 2 of 20 b. A copy of the work schedule shall be posted on the department's one-drive. 4. Employees shall be at their assigned positions for the total hours in their prescribed workwe ek or scheduled shifts, unless absence is authorized in accordance with department policy. a. Officers assi gned to road patrol shall work 8, 10, or 12 hour per shift as determined by the Chief of Police or his designee for a total of 84 hours per two week pay period. The workweek for road patrol person nel shall be in accordance with the published monthly shift schedule. b. Detective positions shall work a schedule set by the Chief of Police . c. Civilian workers shall work an 8 hour shift. The workweek for civilian emplo yees will normally be Monday thru Friday. 5. The shift hours for all personnel shall be determined by the Chief of Police. 6. The Chief of Police shall retain the right to change the work hours necessary to complete the mission . 7. All absences shall be properly recorded and reflected on the official payroll form and charged to the employee’s personal leave record when applicable. B. Absenteeism/Reporting or Calling In 1. It shall be the employee’s responsibility to subm it an email request to their immediate supervisor and obtain prior approval for all leaves with or without pay exclusive of absences due to illness. 2. It is the responsibility of the affected employee to contact his/her immediate supervisor to advise of their inability to report for work no later than two (2) hours prior to their scheduled time to report for duty. 3. Failure of an employee to report to work, or make timely notification to their immediate supervisor to obtain approval for leave may result in disciplinary action. 4. Employees who fail to report to work or fail to call in for three (3) consecutive workdays shall be considered to have voluntarily resigned without notice (vacated the ir position). a. No separation benefits will be given to the employee under these conditions. b. Employees who vacate their position shall n ot be eligible for re - hire. C. Tardiness 1. Employees are expected to report to work at their scheduled time. 2. If an employee fails to report for work on time, it shall be at the discretion of the Chief of Police, or his designee, to determine whether such time shall be made up by the employee or if such time shall be charged against the employee’s accrued personal leave balance. 8.11 PERSONNEL ISSUES Page 3 of 20 3. Excessive tardiness may result in disciplinary action. D. Approval of time off 1. Employees must submit a n email to their immediate supervisor for appropriate approval before utilizing Personal Lea ve or Compensatory Time. a. Personal Leave requests should be submitted at least as soon as possible prior to the desired time off to provide the supervisor time to adjust the work schedule . 2. In cases of unforeseen sickness or emergencies, employees shall notify their immediate supervisor immediately . 3. A physician’s statement as proof of illness may be required if the illness extends beyond three consecutive work ing days or if the immediate supervisor has reasonable cause to doubt the actual illness of the employee. 4. The workload of the department may be grounds for denial of Personal Leave. 5. Person al Leave used shall be reflected on the official payroll records. E. Restrictions on accrual of Personal Leave . 1. Personal Leave shall not be earned by an employee while on leave without pay status. 2. Personal Leave shall be accrued only in accordan ce with City of Edgewood Personnel Policies and/or the employee collective bargaining agreement . III. Military Leave A. Eligibility for Military Leave: 1. Pursuant to the Uniformed Services Employment and Reemployment Rights Act of 1994