Policy Text
Policy Delano Police Department
808 Delano PD Policy Manual
Records Maintenance and Release
808.1 PURPOSE AND SCOPE
This policy provides guidance on the maintenance and release of department records. Protected
information is separately covered in the Protected Information Policy.
808.2 POLICY
The Delano Police Department is committed to providing public access to records in a manner
that is consistent with the California Public Records Act (Government Code § 6250 et seq.).
808.3 CUSTODIAN OF RECORDS RESPONSIBILITIES
The_Chief of Police shall designate a Custodian of Records. The responsibilities of the Custodian
of Records include but are not limited to:
(a) Managing the records management system for the Department, including the
retention, archiving, release, and destruction of department public records.
(b) Maintaining and updating the department records retention schedule including:
1. Identifying the minimum length of time the Department must keep records.
2. Identifying the department division responsible for the original record.
(c) Establishing rules regarding the inspection and copying of department public records
as reasonably necessary for the protection of such records.
(d) Identifying records or portions of records that are confidential under state or federal
law and not open for inspection or copying.
(e) Establishing rules regarding the processing of subpoenas for the production of
records.
(f) Ensuring a current schedule of fees for public records as allowed by law is available
(Government Code § 6253).
(g) Determining how the department's website may be used to post public records in
accordance with Government Code § 6253.
(h) Ensuring that all department current standards, policies, practices, operating
procedures, and education and training materials are posted on the department
website in accordance with Penal Code § 13650.
(i) Ensuring that public records posted on the Department website meet the requirements
of Government Code § 6253.10 including but not limited to posting in an open format
where a record may be retrieved, downloaded, indexed, and searched by a commonly
used internet search application.
(j) Ensuring that a list and description, when applicable, of enterprise systems (as defined
by Government Code § 6270.5) is publicly available upon request and posted in a
prominent location on the Department’s website.
Copyright Lexipol, LLC 2019/12/06, All Rights Reserved. Records Maintenance and Release - 1
Published with permission by Delano Police Department