Policy Text
Policy Delano Police Department
1019 Delano PD Policy Manual
Overtime Compensation Requests
1019.1 PURPOSE AND SCOPE
It is the policy of the Department to compensate non-exempt salaried employees who work
authorized overtime either by payment of wages as agreed and in effect through the Memorandum
of Understanding (MOU), or by the allowance of accrual of compensatory time off. In order to
qualify for either, the employee must complete and submit a Request for Overtime Payment as
soon as practical after overtime is worked.
1019.1.1 DEPARTMENT POLICY
Because of the nature of police work, and the specific needs of the Department, a degree of
flexibility concerning overtime policies must be maintained.
Non-exempt employees are not authorized to volunteer work time to the Department. All requests
to work overtime shall be approved in advance by a supervisor. If circumstances do not permit
prior approval, then approval shall be sought as soon as practical during the overtime shift and in
no case later than the end of shift in which the overtime is worked.
Short periods of work at the end of the normal duty day (e.g., less than one hour in duration)
may be handled unofficially between the supervisor and the employee by flexing a subsequent
shift schedule to compensate for the time worked rather than by submitting requests for overtime
payments. If the supervisor authorizes or directs the employee to complete a form for such a
period, the employee shall comply.
The individual employee may request compensatory time in lieu of receiving overtime payment,
however, the employee may not exceed 480 hours of compensatory time.
1019.2 REQUEST FOR OVERTIME COMPENSATION
Employees shall submit all overtime compensation requests to their immediate supervisors as
soon as practicable for verification and forwarding to the Administration Division.
Failure to submit a request for overtime compensation in a timely manner may result in discipline.
1019.2.1 EMPLOYEES RESPONSIBILITY
Employees shall complete the requests immediately after working the overtime and turn them in
to their immediate supervisor or the Watch Commander. Employees submitting overtime cards for
on-call pay when off duty shall submit cards to the Watch Commander the first day after returning
for work.
1019.2.2 SUPERVISORS RESPONSIBILITY
The supervisor who verifies the overtime earned shall verify that the overtime was worked before
approving the request.
After the entry has been made on the employee's time card, the overtime payment request form
is forwarded to the employee's Division Commander for final approval.
Copyright Lexipol, LLC 2019/12/06, All Rights Reserved. Overtime Compensation Requests - 1
Published with permission by Delano Police Department