Policy Text
CONCORD POLICE DEPARTMENT
GENERAL ORDER
FELONY CASE REPORTING
GENERAL ORDER: 08.01 CREATED: December 1, 2000 ISSUE DATE: November 4, 2025
CALEA STANDARDS: 42.1.6
NCLEA STANDARDS: EFFECTIVE DATE: November 4, 2025
ACTION: Amends general order dated September 9 , 2025.
08.01.0 PURPOSE
The purpose of this general order is to establish a process concerning the preparation and
presentation of felony cases to the district attorney’s office for prosecution, in conjunction
with NC GS 15A -501(6) .
08.01.1 POLICY
It shall be the policy of the Concord Police Department that all felony cases, in which an
arrest has been made, shall result in the compilation of a complete felony case report.
Officers shall preserve and make available to the district attorney’s office, on a timely
basis, all material and information acquired in the course of felony investiga tions. All
officers shall fulfill their continuing affirmative duty to make this information available to
the district attorney’s office throughout the investigation and prosecution of the case.
08.01.2 DEFINITIONS
A. CASE OFFICER
The case officer is identified as the assigned officer/detective in the records
management system. The case officer is responsible for ensuring the law enforcement
file and any other discoverable material is compiled and submitted.
B. EXCULPATORY EVIDENCE
Evidence that is favorable to the acc used; is material to the guilt, innocence, or
punishment of the accused; and/or may impact the credibility of a government
witness, including a law enforcement officer or other agency coworker.
C. EX PARTE MOTION AND ORDER
A motion filed by the district attorney seeking an order from the court that
investigative material not be released to the defendant. The basis for the district
attorney’s motion includes, but is not limited to: the existence of a substantial risk to
any person of physical harm, intimidation, bribery, economic reprisals, or unnecessary
annoyance or embarrassment.
General Order 08.01 FELONY CASE REPORTING Page 2 of 6
D. LAW ENFORCEMENT FILE
Includes defendant statements, co -defendant statements, witness statements,
investigating officers’ notes, body camera recordings, in -car camera recordings,
results of tests and examinations, or any other matter or evidence obtained during
the investigation of the offenses alleged to have been committed by the defendant.
Victim, witness, and suspect/defendant statements given verbally or recorded shall
be reduced to writing.
08.01.3 PROCEDURE
A. PRESERVATION OF INFORMATION
1. Officers shall save and mai ntain all information relating to a felony case, including
but not limited to: handwritten notes, emails, and correspondence.
2. Officers are prohibited from destroying any notes regarding a felony offense or
case, except as outlined in General Order 09.19 Field Reporting and Records
Management .
3. The case officer shall gather and preserve all information regarding the felony
offense. This includes but is not limited to:
a) Electronically recorded and/or written statements;
b) Notes;
c) Diagrams;
d) 911 recordings;
e) Photographs;
f) Any and all video recordings;
g) Lab results;
h) Computer -aided dispatch reports;
i) Incident reports;
j) Arrest reports;
k) Emails;
l) Form EV – 6 Digital Forensic Examination Report (if applicable)
m) Any other document generated as a result of the case being investigated.
4. Officers shall provide the case officer all original documents as soon as practicable
and shall maintain a copy of the documents. Handwritten notes shall include the
officer’s name who recorded the notes, persons present, date, and time. For any
Class A or B1 felony (ie. murder, rape, etc), the case officer shall be responsible
for submitting all original documents, including handwritten statements, notes,
etc. to the Property Control Division .
General Order 08.01 FELONY CASE REPORTING Page 3 of 6
B. COMMUNICATIONS WITH DISTRICT ATTORNEY’S OFFICE
1. Felony case reports shall be submitted to the district attorney’s office within 10
calendar days of the date of arrest. If an arrest of a defendant is made by another
agency on warrants for arrest, the felony case report shall be prepared and
submitted to the district attorney’s office within 10 calendar days of the notification
of the arrest to the case officer.
2. Requests for extensions for submittal of a felony case report to the district
attorney’s office shall be done via email. A copy of the email, from the prosecuting
assist ant district attorney, authorizing an extension for the deadline of the felony
case report shall be retained by the case officer.
3. Requests for further or additional follow -up work by the district attorney’s office
shall be completed no later than