Policy Text
CONCORD POLICE DEPARTMENT
STANDARD OPERATING PROCEDURE
ATTENDANCE AND LEAVE REQUESTS
GENERAL ORDER: 03.05 CREATED: December 1, 2000 ISSUE DATE: October 1, 2022
CALEA STANDARD: 22.1.9 EFFECTIVE DATE: October 1, 2022
ACTION: Re-numbers general order dated August 5, 2021.
03.05.0 PURPOSE
The purpose of this general order is to establish the standard practice regarding time and
attendance for maintaining adequate staffing to ensure uninterrupted daily operations.
03.05.1 POLICY
Reliable and consistent attendance is imperative for coworkers that provide public safety
services to our c itizens. Absenteeism and tardiness negatively impact our ability to
effectively provide services to the citizens of Concord.
Unscheduled absences hinder the department’s ability to effectively schedule and plan
requested time off for coworkers.
The expec tation is that coworkers arrive and be prepared to commence work at their
scheduled start time. It is the coworker’s responsibility to notify their supervisors of late
arrivals, early departures or absences as far in advance as possible. Excessive
unschedu led absences, tardiness and early departures, failure to provide appropriate
notification, or abuse of leave may result in disciplinary action up to and including
dismissal from the Concord Police Department.
03.05.2 DEFINITIONS
A. OVERTIME
Work time that is additional to the normal working hours.
B. PRE-SCHEDULED ABSENCE
Leave taken by coworkers where supervisors have given prior approval for the leave
in advance.
C. TARDINESS
Reporting for duty after the established scheduled start time.
D. UNSCHEDULED ABSENCE
An absence not approved by a supervisor prior to being absent.
General Order 03.05 ATTENDANCE AND LEAVE REQUESTS Page 2 of 6
03.05.3 TIME AND ATTENDANCE
A. All coworkers are responsible for reviewing the City of Concord Time and Attendance
policy. It is located in Section 8.9 of the City of Concord Personnel Policies Manual.
B. PRE-SCHEDULED ABSENCES
Vacation leave, use of compensatory time, late arrivals and early departures shall be
requested no less than 24 hours prior to the absence and is subject to approval based
on department operating needs. Prescheduled and approved absences will not be
counted as an unscheduled absence.
C. UNSCHEDULED A BSENCES
If it is not possible to pre -schedule an absence (including a late arrival or early
departure), the coworker must:
1. Notify their supervisor no less than 60 minutes prior to the scheduled start of
the work day;
2. Give an estimate of how long the absence will be;
3. If the absence is continuous or lengthy, notify the supervisor on a daily basis, or
as required by the City of Concord Personnel Policy.
Supervisors shall be vigilant for patterns of absenteeism on a recurrent basis (e.g.
repeated absence on the same day of the week or month, following secondary
employment etc.).
NOTE: It is understandable that occasions of the sudden onset of an injury
or acute illness may occur. Otherwise, the coworker ’s supervisor
shall be notified of a n unscheduled absence in the appropriate time
frame.
D. TARDINESS
1. Coworkers shall not have more than two (2) occurrences of tardiness within a
90-day period.
2. The third tardiness occurrence within a 90-day period will result in a verbal
warning.
3. A subsequent occurrence within 60 days of the verbal warning will result in a
written warning.
4. An occurrence within 60 days of the written warning will result in escalated
discipline in accordance wit h General Order 03. 17.
General Order 03.05 ATTENDANCE AND LEAVE REQUESTS Page 3 of 6
E. OVERTIME
For eligible coworkers, n o unapproved overtime is permitted. Overtime, including
working through lunch and clocking in before or clocking out after scheduled work
hours must have previous supervisor approval. Only that overtime which, in the
immediate supervisors opinion , is necessary to accomplish department objectives
shall be ap proved.
03.05.4 LEAVE REQUESTS
A. Coworkers requesting more than two days of leave at once shall submit a completed
Concord Police Department Leave Request Form. When practicable, the coworker
should obtain approval from their chain of command at least seven days before they
intend to use the leave. However, the coworker ’s chain of command may approve a
request submitted less than seven -days before the coworker intends to use the leave.
03.05.5 SICK LEAVE
A. All coworkers are responsible for reviewing the City of Concord Sick Leave policy.
The policy is located i n Section 6.2 of the City of Concord Personnel Policies Manual.
1. Sick leave wi th pay is not a right, which a coworker may demand, but a privilege
granted by the City Council for the benefit of a coworker when sick. Sick leave
shall be granted as leave with pay to a coworker absent from work for any of the
following reasons: an illness, bodily injury resulting in temporary disability,
medically required confinement; medical and dental appointments. In cases of
job related injuries, sick and annual leave may be utilized to supplement workers'
compensation benefits to