Policy Text
Policy
401Irvine Police Department
Policies
Copyright Lexipol, LLC 2020/12/31, All Rights Reserved.
Published with permission by Irvine Police DepartmentShift Procedures - 1Shift Procedures
401.1 PURPOSE AND SCOPE
The purpose of this policy is to ensure that procedures relative to shift operations are properly
articulated and that appropriate supervision is available for all shifts. The department intends to
balance the employee’s needs against the need to have flexibility and discretion in using personnel
to meet operational needs. While balance is desirable, the paramount concern is to meet the
operational needs of the department.
401.2 REPORTING FOR DUTY
Sworn and civilian personnel are expected to report to briefing or their designated work station on
time. Personnel who are late may be subject to disciplinary action.
(a)An employee is considered late for work if he/she is not in the briefing room or at their
work station, ready to respond to a call or otherwise perform their duties, by their shift
starting time.
(b)If an employee is going to be late, it is his/her responsibility to notify a supervisor as
soon as possible and to give an approximate time he or she will arrive.
(c)Any time an employee is more than 15 minutes late for work, he/she will be given
the option to decide what type of leave they wish to take to compensate for the time
missed (Vacation, Compensatory Time Off (CTO), or Personal Leave).
401.3 END OF WATCH
Field personnel shall not return to the police facility sooner than thirty (30) minutes prior to end of
their watch without clearance from a field supervisor.
401.4 HOURS WORKED
No member of this department will work more than 16 consecutive hours in any assignment, or
combination of assignments. Whenever a member of this department has worked 16 consecutive
hours, he or she must be off duty a minimum of 5 consecutive hours before he or she is permitted to
return to work. A supervisor, with consideration for the needs of the department and officer safety,
may waive the maximum consecutive hours and/or the minimum off-duty hours requirements.
401.5 OVERTIME APPROVAL
All overtime to be paid must be approved by a supervisor. Personnel requesting overtime
compensation shall submit an Overtime Authorization Request form to the appropriate supervisor.
The form must be complete and include the Department Record (DR) number and/or the nature
of the activity that required the employee to work overtime.
Shift supervisors shall pre-approve overtime used for report writing beyond the officer’s normal
shift. Supervisors shall closely monitor end-of-watch overtime used for this purpose.
Irvine Police Department
Policies
Shift Procedures
Copyright Lexipol, LLC 2020/12/31, All Rights Reserved.
Published with permission by Irvine Police DepartmentShift Procedures - 2401.6 FLSA SHIFT TRADES
The Fair Labor Standards Act (FLSA) extends a provision for government employees to trade
shifts with other employees, under certain conditions. It is the intent of this policy to establish a
mechanism for personnel in Patrol and Communications to trade shifts pursuant to FLSA. The
policy will facilitate personnel taking time off without charging their leave banks and assist in
preventing back fills with personnel who are paid overtime.
Sworn personnel assigned to Patrol Operations or personnel assigned to Communications may
trade shifts with their colleagues within the same classification subject to the following conditions:
(a)Both employees agree to the shift trade voluntarily. Employees will complete a
voluntary shift trade request form. Employees shall not exchange money or any other
item of value in connection with a shift trade.
(b)A supervisor must pre-approve the shift trade. At the time the shift trade is approved,
both dates must be identified and recorded in ISE by a supervisor.
1.In ISE, SWAP is the code to be used to denote a shift trade. In the comments
for the day the shift trade occurred, the supervisor will note (for example): “Shift
Trade – Smith worked for Brown.” The supervisor will also note the number of
hours worked by the employee who is working the trade.
2.In Schedule Express, employees can go under Request, Create Trade Request.
Select the date and hours requesting to trade. Choose to send a request to All
Users, Select From List, or No One and select Submit.
(c)Employee “A” whose shift is worked receives credit for the shift. The number of hours to
be credited will be the number of hours employee “A” is scheduled to work, regardless
of the number of hours employee “B” who is working the trade actually works.
1.In VTI, SWAP-WORK is the unpaid hour code to be used by an employee to
report they were at work on a non-scheduled day, working for another employee.
These hours do not count towards FLSA work hours. In the comments section,
the supervisor will note (for example): “Shift Trade- Smith worked for Brown."
2.In VTI, SWAP-OFF is the paid hour code to be used by an employee to report
they were not at work on a scheduled day, but are receiving compensation for
that day. These hours count towards FLSA work hours. In the comments section,
the supervisor will note (for example): "Shift Trade - Smith worked for Brown."
(d)If a patrol trade occurs between employees assigned to the 4/10 shifts, the trades
must comply with Section 401.4 (Hours Worked)
(e)For trades that occur between employees assigned to the 4/10 shifts with employees
assigned to the 3/12 shifts the following provisions apply:
1.When a 3/12 employee works for a 4/10 employee