Policy Text
CATEGORY DATE ADOPTED LAST REVIEW NEXT REVIEW
4 12/18/2015 10/18/2025 10/18/2029
BUENA PARK POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
_______________________________________ _
AD104 - Administrative Practices and Procedures 1 AD104 ADMINISTRATIVE PRACTICES AND PROCEDURES
AD104 .1 PURPOSE AND SCOPE
This procedure describes the Buena Park Police Department processes for allocating personnel
and administering personnel, administration, and managerial functions. This procedure lists the
assigned responsibility and division or department/unit location for a variety of reports and tasks
relate d to Departmental operations.
AD104 .1.1 ACCREDITATION STANDARDS
This procedure pertains to the following CALEA standards : 21.2.3, 82 .3.5
This procedure pertains to the following General Orders: § 200
AD104 .2 ALLOCATIO N AND DISTRIBUTION OF PERSONNEL
AD104 .2.1 PERSONNEL MANAGEMENT SYSTEM
The Department fills and vacates agency positions according to the City’s annual budget
allocation included in the Summary of Positions report . The Summary of Positions report provides
the number and type of each position authorized i n the Police Departmen t budget. This ensures
Council -approved personnel allocations are maintai ned throughout the fiscal year. This process
is coordinated with the City ’s Human Resources Department.
The Support Services Division Commander provides a Summary of Positions report containing
the authorized positions and their locations within the organizational structure , personnel
assigned to the positions , and budgeting responsibilities . The Division Commanders, along with
the Chief of Police, may review the Autho rized Personnel List and the Organizational Chart for
data for the Monthly Report. These reports include both actual and authorized personnel strength
and the number of personnel, by rank or job cl assification, within each unit. The reports also
contain po sition status information (whether filled or vacant ) for each authorized position in the
Department.
The Chief and Division Commanders reference the Authorized Personnel List when creating
schedules and filling vacant positions.
AD104 .3 JOB TASK ANALYSIS AND CLASSIFICATION PLAN
AD104 .3.1 JOB TASK ANALYSIS OBJECTIVES
The City ’s Human Resources Department maintains a Job Task Analysis for all positions or
functions that employees fill within the Police Department. This includes a written analysis that:
CATEGORY DATE ADOPTED LAST REVIEW NEXT REVIEW
4 12/18/2015 10/18/2025 10/18/2029
BUENA PARK POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
_______________________________________ _
AD104 - Administrative Practices and Procedures 2 a) Outlines the expectations of each position, identifies and explains the dutie s,
responsibilities, functions, and tasks
b) Explains the frequency that these duties, responsibilities, functions , and tasks occur
c) Explains how critical the work behaviors are
d) Describes the job-related skills , knowledge , and abilities needed to effectively complete
these tasks
AD104. 3.2 JOB TASK ANALYSIS STATISTICS
The City’s Human Resources Department considers Job Task Analysis statistics when:
a) Determining appropriate position compensation
b) Collecting position and occupation information
c) Writing classification specifications
d) Assisting in the evaluation process
e) Providing guidance to employees and supervisors concerning the duties and
responsibilities of an individual position
f) Identifying and defining roles and responsibilities of employees r egarding the overall
classification plan
g) Helping in the establishment of agency training needs
AD104 .3.3 CLASSIFICATION PLAN AND JOB DESCRIPTIONS
The City maintains a written job classification plan, as outlin ed in the City Personnel rules. The
plan includes:
a) Categorization of every job by class on the basis of similarities in duties, responsibilities,
and qualification requirements
b) Class specifications
c) Provisions for relating compensations to classes
d) Provisions for reclassi fication
The City’s Human Resources Department maintains a written job description of each position or
function within the Department. Copies of job descriptions are also available on the City’s website
available to all personnel and the public . The site can be located at:
http://agency.governmentjobs.com/buenapark/default.cfm?action=agencyspecs
AD104 .4 PERSONNEL DIRECTIVES
Personnel Direct ives are issued on the au thority of the Chief of Police. Personnel Directives may
include , but are not limited to new appointments , new assignments , awards, promotions,
separations, suspensions , and restoration to duty.
CATEGORY DATE ADOPTED LAST REVIEW NEXT REVIEW
4 12/18/2015 10/18/2025 10/18/2029
BUENA PARK POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
_______________________________________ _
AD104 - Administrative Practices and Procedures 3
AD104 .5 ADMINISTRATIVE RECORDS
Most reports that Police Department personnel generate are maintained in Spillman, the Records
Management System ( RMS) . Certain records are maintai ned solely by a bureau or unit. General
records/reports such as Incident Reports or Crime Reports ( CRs) are routed t hrough Spillman .
Examples of other records/reports, both official and unofficial, that are maintained by the various
operational units include, but are not limited to the following:
RECORD/REPORT