Policy Text
BUENA PARK POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
AD102 - General Management 1
CATEGORY DATE ADOPTED LAST REVIEW NEXT REVIEW
3 12/18/2015 12/15/2024 15/15/2027
AD102.1 PURPOSE AND SCOPE
This procedure establishes guidelines for managing the Department’s administrative reporting
program. The reports identified in this procedure provide information concerning the Department’s
day-to-day operations and provide a mechanism to report activities occurring outside the
immediate structure of the Department.
AD102.1.1 ACCREDITATION STANDARDS
This procedure pertains to the following CALEA standards: 11.4.1, 11.4.3, 15.2.1, 15.2.2, 26.2.5
AD102 .2 REPORT AND ACTIVITY MANAGEMENT
The Department utilizes PowerDMS to track periodic reports, reviews, and activities mandated by
applicable CALEA standards. The Accreditation Manager manages the system. The Chief of
Police, or his/her designee, may direct preparation of additional administrative reports and
reviews.
The assigned supervisor/manager within each section shall compl ete the Department -required
administrative report(s) to record and track activity within his/her area of responsibility. For
purposes of this procedure, administrative reports include, daily, weekly, bi -monthly, monthly,
quarterly, and annual reports. Each report shall be routed to the appropriate recipient through the
chain of command. An electronic copy of the final approved report shall also be forwarded to the
Accreditation Manager for CALEA Accreditation purposes.
This procedure refers to the following list of administrative reports .
REPORT FREQUENCY PURPOSE RESPONSIBLE DISTRIBUTION
Chief’s Police
Department Monthly
Report
Monthly Informational &
Accountability Office of the
Chief of Police City Manager;
City Council
Division Monthly
Reports (included in
Chief’s Monthly)
Monthly Informational &
Accountability Division
Commanders
Chief of Police
Bureau/Unit Monthly
Reports (included in
Chief’s Monthly)
Monthly Informational &
Accountability Assigned
Supervisor Division
Commander
Accounting of
Agency Cash
Activities Semi -annually
opposite PD
audits. Accountability
(17.4.2 f)
Finance Dept. Director of
Finance and
AM
AD102 GENERAL MANAGEMENT
BUENA PARK POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
AD102 - General Management 2
CATEGORY DATE ADOPTED LAST REVIEW NEXT REVIEW
3 12/18/2015 12/15/2024 15/15/2027
REPORT FREQUENCY PURPOSE RESPONSIBLE DISTRIBUTION
Accounting of
Agency Cash
Activities Semi -annually
opposite of
Finance Dept.
audits
Accountability
(17.4.2 f) Bureau
Managers and
Support
Services
Comm.
Accreditation
Manager
Evaluation of
Probationary
Employees Daily during FTO,
then semi -annual
thru 18 months.
Accountability
(35.1.1)
Assigned
Supervisor Professional
Standards Unit;
Human
Resources
Employee
Performance
Evaluations
Annually
Accountability
(35.1.2)
Assigned
Supervisor Police Dept.
Administrative
Secretary;
Human
Resources
Inspection to
Determine
Adherence to
Procedures for the
Control of Property
Semi -annual
Accountability
(84.1.6 a)
Property &
Evidence
Lieutenant
Chief of Police
External Audit of
Property and
Evidence (Conducted
by a supervisor not
directly connected
with Property)
Annually
Accountability
(84.1.6 c)
Operations
Services
Division
Commander
Chief of Police
Chief’s Unannounced
Inspection of
Property and
Evidence
Annually
Accountability
(84.1.6 d)
Chief of Police
Accreditation
Manager
Update Goals and
Objectives Annually Preparedness
(15.2.1) Division
Commanders All Police
Employees
Review of
Specialized
Assignments Annually Accountability
(33.6.1) Support
Services
Division Comm.
Chief of Police
Budget
Recommendations to
Chief of Police
Annually Preparedness &
Planning (17.2.2) Division
Commanders
Chief of Police
Bias Based Profiling
Review Annually Accountability
(1.2.9) Support Services
Division Comm. Chief of Police
Grievance Analysis Annually Accountability
(22.4.3) SS Div Com Chief of Police
Evaluation of
Personnel Early
Warning System Annually Accountability
(35.1.9 e) Professional
Standards Unit
Chief of Police
BUENA PARK POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
AD102