Vehicle_Maintenance

Policy 702CSU Police Department Policy Manual Copyright Lexipol, LLC 2025/05/05, All Rights Reserved. Published with permission by CSU Police DepartmentVehicle Maintenance - 1Vehicle Maintenance 702.1 PURPOSE AND SCOPE Employees are responsible for assisting in maintaining Department vehicles so that they are properly equipped, properly maintained, properly refueled and present a clean appearance. Employees shall inspect their assigned vehicle at the beginning of the shift. 702.2 DEFECTIVE VEHICLES When a department vehicle becomes inoperative or in need of repair that affects the safety of the vehicle, that vehicle shall be removed from service for repair. Proper documentation shall be promptly completed by the employee who first becomes aware of the defective condition, describing the correction needed. The paperwork shall be promptly forwarded to vehicle maintenance for repair. 702.2.1 DAMAGE OR POOR PERFORMANCE Vehicles that may have been damaged, or perform poorly shall be removed from service for inspections and repairs as soon as practicable. 702.2.2 SEVERE USE Vehicles operated under severe-use conditions, which include operations for which the vehicle is not designed or that exceed the manufacturer’s parameters, should be removed from service and subjected to a safety inspection as soon as practicable. Such conditions may include rough roadway or off-road driving, hard or extended braking, pursuits or prolonged high-speed operation. 702.2.3 REMOVAL OF WEAPONS All firearms, weapons and control devices shall be removed from a vehicle by a sworn member, and properly secured in the department armory prior to the vehicle being released for maintenance, service or repair. 702.3 VEHICLE EQUIPMENT Certain items shall be maintained in all department vehicles for emergency purposes and to perform routine duties. If a vehicle's equipment needs repair or needs to have certain supplies replenished, employees shall notify their immediate supervisor and the fleet coordinator or designee via email. The fleet coordinator or designee shall replenish needed supplies and conduct quarterly inspections of patrol vehicles and other department vehicles to ensure proper equipment and operational readiness. 702.3.1 EMERGENCY LIGHTS AND SIREN All marked and unmarked police vehicles used for patrol services are equipped minimally with emergency lights and sirens as prescribed by the California Vehicle Code. CSU Police Department Policy Manual Vehicle Maintenance Copyright Lexipol, LLC 2025/05/05, All Rights Reserved. Published with permission by CSU Police DepartmentVehicle Maintenance - 2702.3.2 PATROL VEHICLES Officers shall inspect the patrol vehicle at the beginning of the shift and ensure that the following equipment, at a minimum, is present in the vehicle and operational: •Vehicle police two-way radio •Code-3 equipment (emergency lights/siren/PA) •First aid kit and AED •Crime scene tape •Fire extinguisher •Evidence collection supplies 702.4 VEHICLE REFUELING Absent emergency conditions or supervisor approval, officers driving patrol vehicles shall not place a vehicle in service that has less than one-quarter tank of fuel. Vehicles shall only be refueled at the authorized location. 702.5 WASHING OF VEHICLES All units shall be kept clean at all times and weather conditions permitting, shall be washed as necessary to enhance their appearance. Officers in patrol shall notify the dispatcher before responding to the car wash. Only one marked unit should be at the car wash at the same time unless otherwise approved by a supervisor. Employees using a vehicle shall remove any trash or debris at the end of their shift. Confidential material shall be placed in a designated receptacle provided for the shredding of this matter. 702.6 NON-SWORN EMPLOYEE USE Non-sworn employees using marked vehicles shall ensure all weapons are removed from vehicles by a sworn member before use. Non-sworn employees shall also prominently display the "out of service" placards or lightbar covers at all times. Non-sworn employees shall not operate the emergency lights or siren of any vehicle unless expressly authorized by a supervisor.