Incident_Notification

Policy 327CSU Police Department Systemwide Policy Manual Copyright Lexipol, LLC 2025/08/30, All Rights Reserved. Published with permission by CSU Police DepartmentIncident Notification - 1Incident Notification 327.1 PURPOSE AND SCOPE The purpose of this policy is to provide guidance to members of this department in determining when to notify department leadership and other university liaisons when a major incident occurs. 327.2 POLICY The CSU Police Department recognizes that certain incidents should be brought to the attention of supervisors or other specified personnel of this department to facilitate the coordination of activities and ensure that inquiries from the media and the public may be properly addressed. 327.3 MAJOR INCIDENT NOTIFICATION Most situations where the media show a strong interest are also of interest to the Chief of Police and the affected Command Staff. The following list of incident types is provided as a guide for notification and is not intended to be all inclusive: •Homicides or death by other means on campus •Traffic accidents with fatalities •Officer-involved shooting - on or off duty (see Officer-Involved Shootings and Deaths Policy for special notifications) •Significant injury, illness, or death to employee - on or off duty •In-custody arrest of a department employee, campus staff, faculty member, or student •Aircraft crash with major damage and/or injury or death •Missing student •Fire on campus •Hate crime •Clery crimes committed in Clery geography that may pose an on-going threat to the campus community 327.4 OTHER INCIDENT NOTIFICATION Other situations may arise that are not considered "major incidents" but require notification to University officials or constituents to ensure proper actions are taken. The following list of incident types, along with the corresponding University department or person(s) to notify, is provided as a guide for notification and is not intended to be all inclusive. •W&I 5150 - Ensure that the proper report is taken and forwarded to the Detective Unit Sergeant or lead, If the person placed on W&I 5150 hold is a student living in student housing, contact the Director of Housing as soon as practicable. Document notification in report writing system. CSU Police Department Systemwide Policy Manual Incident Notification Copyright Lexipol, LLC 2025/08/30, All Rights Reserved. Published with permission by CSU Police DepartmentIncident Notification - 2•Missing Persons - If a student housing resident is reported missing, contact the Director of Housing immediately. •Injured Students - If a student is injured on-campus and requires first aid, notify Environmental Health and Safety and Risk Management. •Injured or Ill Employees - If an employee is injured or becomes significantly ill on- campus, notify Environmental Health and Safety and Risk Management, along with Workers' Compensation. •Title IX - If a report is taken that involves any act of sexual misconduct, criminal or non- criminal (i.e. sexual harassment, sexual battery or assault, stalking, domestic violence, dating violence), notify the Detective Unit Sergeant or lead to provide notification to campus Title IX office. 327.5 WATCH COMMANDER RESPONSIBILITY The Watch Commander is responsible for making the appropriate notifications. The Watch Commander shall make reasonable attempts to obtain as much information on the incident as possible before notification. The Watch Commander shall attempt to make the notifications as soon as practicable. 327.5.1 STAFF NOTIFICATION In the event an incident occurs described in the Incident Notification Policy, the Chief of Police shall be notified along with the affected Division Commanders. 327.5.2 DETECTIVE NOTIFICATION If the incident requires that a detective respond from home, the immediate supervisor of the appropriate detail shall be contacted who will then contact the appropriate detective. 327.5.3 PRESS INFORMATION OFFICER (PIO) The Department and/or University Press Information Officer shall be called after members of staff have been notified that it appears the media may have a significant interest in the incident.