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GENERAL ORDER #8.01 1 EMPLOYEE PROMOTION GENERAL ORDER #8.01 Adopted: 07/07/2010 Replaces: G.O. # 8.01 dated 1/10/02 Reviewed: 02/22/2010 ****************************************************************************** PROCEDURE A. PROMOTION OF SER GEANTS 1. Eligibility. a.. Service Requirement: All deputy sheriffs who are currently employed by the Sheriff’s Office, and who have served the immediate past three years of service in the Sheriff’s Office, are eligible to apply if they meet the ot her basic requirements listed below. b. Basic Requirements The following Basic Requirements must be met at the time of application for promotion by any candidate before applying for promotion: 1. Completion of Field Training program. 2. One con tinuous year of Patrol Duty in the Santa Clara Sheriff's Office (shall have included FTO. By January 1, 2000, the requirement shall be three years of patrol duty at a POST approved law enforcement agency within the candidate's career.) 3. An Intermedi ate POST Certificate GENERAL ORDER #8.01 2 4. Current qualification in Range, First Aid, And CPR 5. AA degree or 60 college units from a college accredited by the regional accrediting agency. (Until January 1, 2000, candidates who do not have 60 units or the AA degree will be al lowed to apply. Candidates who already hold the degree will receive credit in their Evaluation Oral Board.) 2. Application Process Every candidate who wishes to apply for promotion’ shall complete an application form required by the county, and submit a Resume, and a Application Supplemental Statement.. a. The resume should contain name, career objectives, both short term and long term, current assignment, and time in service with the Sheriff’s Office, formal college education, specialized law enforc ement training, community involvement, supervision experience, program development, special projects, special assignments, awards and honors. b. Supplemental Statement The Administrative Services Division shall prepare a list of Critical Issues facing the Office and shall prepare a set of guidelines for responding to those issues. Candidates shall submit a statement, not to exceed five pages double spaced, that responds to one of the Critical Issues. This statement will be evaluated along with all the other material in the candidate's Resume. 3. Written Examination. Every candidate shall take a written examination. The test is to be selected and/or constructed by a committee composed of representatives from the Sheriff’s Office administration and t he county personnel department. Part of the test may be standardized material applicable to any law enforcement agency, while other material may be customized to the unique needs of the Sheriff’s Office. Administrative Services may prepare a suggested rea ding list, or take other steps to help candidates prepare for the exams. Any test that deals with general law enforcement issues (as distinct from local Sheriff’s Office unique issues) shall be obtained from a POST -approved outside vendor. The test shall be administered and graded by the county personnel department. After the exam, the county personnel department shall rank order the exam results and establish a cut -off point that will produce a pool of “passing” candidates. Candidates who are GENERAL ORDER #8.01 3 ranked ab ove the cut off point may proceed to other aspects of the promotion process. Others may not. 4. Evaluation Oral Board a. Evaluation Oral Board Process 1. If they pass a written test, candidates shall then appear before the Evaluation Oral Board for a discussion of their Resumes and their Application Supplemental Statement. The Evaluation Oral Board will then prepare a report on candidates, rating all the Resume contents and the oral presentation. 2. Composition of the Evaluation Oral Board The Evaluation Board shall consist of internal people from the Sheriff’s Office selected by the administration unless otherwise noted, and shall consist of: the Undersheriff or a Commander, a Captain, a Lieutenant, a representative of the County Personnel Depa rtment, and a person mutually agreed upon by the administration and the DSA, who shall hold a rank at least as high as the rank being tested. 5. External Oral Board. a. Oral Board Processes Candidates shall appear before an external Oral Board. The Board shall assign each candidate a score between I and 100. b. Construction of Oral Exam The test is to be selected and/or constructed by a committee composed of representatives from the Sheriff’s Office and the county personnel department. Pa rt of the test may be standardized material applicable to any law enforcement agency, while other material may be customized to the unique needs of the Sheriff’s Office. c. Composition of the Oral Board Oral Board shall be composed of people who are not members of Sheriff’s Office, selected by the administration unless otherwise noted, and shall consist of: a Captain, or equivalent rank, a Lieutenant, or equivalent rank, a representative of the County Personnel Department, two representatives GENERAL ORDER #8.01 4 from the Santa Clara county community, mutually agreed upon by the administration and the DSA. 6. Final Selection Process a. Percentage weights of the various examination stages: ITEM WEIGHT Written Exam 30% Evaluation Oral Board 40% Outsid e Oral Board 30% Total weights 100% b. Eligible Pool Based on the entire